District Bookkeeper

SPOKANE R-VII SCHOOLS

Non-Certified Staff

Bookkeeper/Executive Secretary

Qualifications: 1. High School Diploma

2. Keyboarding Skills, Computer Literacy

3. Secretarial/office Experience Required

4. Positive, People-Oriented

5. Alternative (above) May Be Accepted

6. Preference given to applicant with school accounting experience

Report To: Superintendent

Job Goal: To propagate the smooth, efficient and positive operation of the central office so that the maximum business operations of the school district will be conducted smoothly and efficiently.

Performance Responsibilities:

1. Performs usual office routines.

2. Receives central office telephone calls and provides auxiliary telephone service for building offices.

3. Verifies, allocates and posts details of business transactions to subsidiary accounts in journals or computer files from documents, invoices, receipts, check stubs, and computer printouts.

4. Summarizes details in separate ledgers or computer files and transfers data to general ledger, using a calculator or computer.

5. Reconciles and balances bank accounts, investment accounts and bond accounts.

6. Take deposits to the bank, daily or as needed, after payroll clerk has verified and completed.

7. Prepares the district for each annual audit.

8. Computes the ASBR (Annual Secretary of the Board Report).

9. Assists in planning the budget.

10. Provides the Board of Education a monthly financial recap by fund and listing of bills for

payment.

11. Monitor and post procurements cards receipts and post monthly statements payments to U.S. Bank.

12. Prepares Board of Education meeting packets.

13. Types and maintains Board of Education meeting minutes in collaboration with the Secretary of the Board.

14. Monitors and maintains policies, forms and procedures for the Board of Education.

15. Must be able to work effectively with staff, students and parents.

16. May be assigned additional duties as deemed necessary by the superintendent.

Terms of Employment: Twelve month year. Salary and work year to be determined by the Board of Education. Annual vacations (two weeks or as earned by length of employment) shall be taken during the year.

Evaluation: Performance of this job will be evaluated in accordance with the provisions of the Board's policy on evaluation of support services personnel.