District Office Manager



We’re looking for a dependable District Office Manager to plan, organize, coordinate, and oversee the administrative functions supporting district and branch operations. This role helps keep payroll administration, customer billing, financial and job documentation, administrative systems, and administrative staff accurate, organized, and responsive to operational needs.

What You’ll Bring

• Customer focus — Builds productive internal and external relationships by listening, anticipating needs, and supporting practical solutions.
• Professionalism — Maintains clear communication, dependable follow-through, and consistent standards that support team and business performance.
• Continuous improvement — Looks for practical ways to refine administrative tools, workflows, documentation, and processes.
• Drive and respect — Approaches challenges with initiative while treating employees, customers, and community partners with consideration and respect.

What You’ll Do

• Coordinate payroll administration activities, including collecting, reviewing, auditing, correcting, and submitting payroll information on time.
• Manage accurate and timely customer billing, required billing documentation, customer submission requirements, and administrative support for collection-related issues.
• Support the processing, tracking, maintenance, and reconciliation of business unit purchase orders and related documentation in applicable systems.
• Help resolve administrative issues and escalate unresolved matters to the appropriate functional leadership when needed.
• Provide administrative support to Operations and Sales leadership and assist with routine employee administrative needs.
• Direct employees to the appropriate functional resource when questions or needs fall outside the district office’s administrative responsibilities.
• Provide administrative support for outages and large projects, helping organize required job, employee, billing, and supporting information.
• Ensure applicable branch financial and administrative information is complete and submitted to the appropriate corporate support functions.
• Coordinate payroll, invoices, expense-related documentation, and other required financial information for timely corporate submission.
• Provide administrative coordination to Operations for applicable job, equipment, personnel, scheduling, and financial information.
• Coordinate administrative activity in applicable MPW and customer-required systems and portals, including work orders, personnel, materials, equipment, billing, and job information.
• Review work-order, invoice, purchase-order, receipt, and supporting documentation to help ensure complete and accurate customer billing.
• Maintain administrative and job documentation in approved company systems and repositories in accordance with established requirements.
• Supervise administrative staff, coordinate assigned work, and support consistent completion of district and branch administrative responsibilities.
• Perform other duties as directed in support of district and branch operations.

What You’ll Need

• Bachelor’s degree in Accounting, Business, or a related field preferred.
• Two to five years of relevant experience; three to four years of office or operations management exposure in a fast-paced, multitasking environment is preferred.
• Intermediate Microsoft Office skills and general knowledge of JD Edwards software.
• Understanding of payroll procedures, taxes, and related requirements preferred.
• Professional written and verbal communication skills, with a considerate, friendly, constructive, and consistent approach toward employees and customers.