Divisional Director of Business Operations (8995)

SCHEDULE/HOURS: Monday-Friday; 8:30 AM - 4:30 PM (40 Hours/Week)

This position is responsible for:

Overseeing departmental operations and staff, coordinating business matters, and managing divisional databases and real estate needs, including property transactions and records, security support, and office supply purchasing.

Key Responsibilities:

• Directs and coordinates the business operations of the Divisional Secretary’s Business Section, including the Divisional Headquarters’ Property, Insurance departments.

• Supervises, trains, and evaluates employees to ensure compliance with established policies, procedures, and regulations; provides performance feedback and makes decisions regarding salaries, hiring, and termination.

• Directs, coordinates, and controls the automated office supply ordering system, automated and computerized property management system, the divisional fleet and vehicle maintenance database. Supports and finalizes HUD documents, with the HUD personnel.

• Directs and supervises the maintenance of the Business Section’s filing system, ensuring all correspondence, forms, cards, records, reports, and documents are organized, updated, and maintained efficiently.

• Serves as an internal Real Estate Agent for Divisional Headquarters and subordinate units; manages property listings, assists with real estate transactions, prepares required documentation, and ensures recovery of earned commissions.

• Represents Divisional Headquarters in real estate matters by evaluating property values, coordinating with appropriate agencies, and managing property purchases and sales to minimize costs.

• Maintains, tracks, and verifies major insurance claims; reports discrepancies to the Divisional Secretary and coordinates with departments to ensure timely claims processing, payments, and receipt of insurance funds.

• Performs accounting responsibilities in accordance with established policies and procedures; reviews and maintains the departmental budget.

• Receives and records Capital Campaign funds from field offices; verifies documentation for accuracy and transfers funds to Territorial Headquarters following established procedures

• Performs or coordinates special projects, and any other actions, as directed by, or in direct support of the Divisional Secretary for Business