Document Controller
Summary
Manages project documents like drawings and correspondence, ensuring proper logging, approval, and filing while coordinating with teams using tools like Aconex or SharePoint.
Key Responsibilities:
Document Management:
Receive, log, and distribute incoming project documents such as drawings, correspondence, transmittals, RFIs, and submittals
Ensure documents are properly checked, approved, and filed (soft and hard copies) in accordance with company and project-specific procedures
Maintain up-to-date records of all drawings and other project documentation
Track document submissions and ensure timely return of reviewed documents
Control & Compliance:
Control document versions and revisions to avoid errors or duplication
Maintain confidentiality and security of sensitive documentation
Ensure compliance with company and project-specific document control procedures and systems
Coordination & Support:
Coordinate with design, procurement, QA/QC, site, and project management teams to manage documentation flow
Prepare and manage document transmittals and correspondence logs
Support team members with document searches and retrieval requests
System Management:
Use document control software or tools (e.g., Aconex, Procore, MS Excel, SharePoint) for effective documentation
Keep hard copy and digital filing systems organized and updated
Requirements
Diploma or Bachelor's degree in Business Administration, Engineering, or a related field
2–4 years of experience in a Document Controller role, preferably in construction, engineering, or aluminium/glass industry
Excellent knowledge of document control systems and Microsoft Office (Excel, Word, Outlook)
Familiarity with project documentation such as drawings, technical submittals, and transmittals
High attention to detail and organizational skills
Strong communication skills in English (verbal and written)
Ability to work under pressure and manage multiple deadlines