Document Controller

Key Responsibilities:

Document Management:

• Receive, log, and distribute incoming project documents such as drawings, correspondence, transmittals, RFIs, and submittals
  

• Ensure documents are properly checked, approved, and filed (soft and hard copies) in accordance with company and project-specific procedures
  

• Maintain up-to-date records of all drawings and other project documentation
  

• Track document submissions and ensure timely return of reviewed documents
  

Control & Compliance:

• Control document versions and revisions to avoid errors or duplication
  

• Maintain confidentiality and security of sensitive documentation
  

• Ensure compliance with company and project-specific document control procedures and systems
  

Coordination & Support:

• Coordinate with design, procurement, QA/QC, site, and project management teams to manage documentation flow
  

• Prepare and manage document transmittals and correspondence logs
  

• Support team members with document searches and retrieval requests
  

System Management:

• Use document control software or tools (e.g., Aconex, Procore, MS Excel, SharePoint) for effective documentation
  

• Keep hard copy and digital filing systems organized and updated
  

Requirements

• Diploma or Bachelor's degree in Business Administration, Engineering, or a related field
  

• 2–4 years of experience in a Document Controller role, preferably in construction, engineering, or aluminium/glass industry
  

• Excellent knowledge of document control systems and Microsoft Office (Excel, Word, Outlook)
  

• Familiarity with project documentation such as drawings, technical submittals, and transmittals
  

• High attention to detail and organizational skills
  

• Strong communication skills in English (verbal and written)
  

• Ability to work under pressure and manage multiple deadlines