Document Controller

The Position

Coordinates, implements, and maintains the company’s Document Control System. Duties include tracking, collecting, recording and distributing of all procedures in electronic and/or paper copy format and maintaining an archived system in a timely, accurate, efficient manner to preserve the integrity of the procedures. Coordinates labeling activities through change management to meet standards and timelines. Strictly follows established procedures and policies needed to meet the demands of document control.

Key Responsibilities

• Responsible for overall coordination of controlled documentation.
• Performs the Document Control function within a master control system.
• Coordinates Management of Change meetings.
• Orders external standards and maintains tracking system.
• Assist in supporting internal/external audits, coordinating activities and ensuring timely response to documentation requests.
• Supports user requests for documentation and trains users in Document Management system.
• Supports change management of labeling and ensures accurate completion of Labeling Verification form.
• Performs self-audits of locations and ensures that the current revision is available in a timely manner.
• Administers training system, setting up users as required.
• Maintains quality records per applicable SOPs.
• Investigates and responds to corrective actions related to Document Control and Training Standards.
• Responsible for coordinating document change orders, facilitates review, approval, and retention of Management of Change documents and revised procedures.
• Other duties assigned as deemed necessary.

Skills and Qualifications

• Minimum completion of secondary school. Diploma in Business Administration or related course work an asset
• Strong consideration will be given to candidates with previous and demonstrated abilities in the development and implementation of Document Control management
• Minimum of 2 to 5 years document control experience.
• Mining experience required.
• Strong verbal, written, organizational, time management and interpersonal skills.
• Exercises judgment within broadly defined practices and policies in selecting methods, techniques and evaluation criteria for obtaining results

Additional Information