Document Controller
Posted Updated
- EFFIGO & BIM Portal Responsibilities:
- Support the implementation of the EFFIGO Portal, including coordination, training, and process enablement.
- Resolve portal-related issues in coordination with EFFIGO support.
- Train internal teams and vendors on EFFIGO processes, bill submission, PO workflows, and compliance.
- Monitor bill status to ensure timely approvals and vendor payments.
- Upload and maintain documents in the BIM system for all projects.
- Address auditor queries related to BIM documents, purchase orders, and tendering.
- Finance & Billing Coordination:
- Follow up with Finance for invoice posting, payment status, budget approvals, and GST issues.
- Coordinate timely vendor payments as per process.
- Verify supporting documents (Invoice, PO, BG, EOT approvals, delivery challans, service reports) before submission.
- Check contractual labour compliance reports and follow up with consultants/vendors to resolve pending issues.
- Resolve budget errors, workflow rejections, and SAP posting issues with Finance.
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Maintain a detailed bill tracking sheet (submitted, processed, pending, paid).
- Office Administration:
- Manage day-to-day site and office operations.
- Process monthly bills for service providers and vendors.
- Coordinate with vendors and contractors for services, supplies, and maintenance.
- Oversee material delivery and inventory management as per SOP.
- Arrange local purchases as required.
- Maintain availability of stationery, pantry, and housekeeping items.
- Manage office imprest with proper documentation and reconciliation.
- Oversee utilities, housekeeping, security, pantry, and overall facility management.
- Maintain staff attendance records and shift rosters.
- Manage office cab records, usage logs, and driver attendance.
- Maintain proper filing of vendor bills and tendering documents for traceability and secure storage.