Document Controller - QA/QC

1. Document Management:

• Establish and maintain a centralized document control system for quality-related documents.
• Ensure proper registration, coding, filing, and archiving of QA/QC documents (e.g., ITPs, method statements, NCRs, checklists, etc.).
• Maintain copies of documents in an organized and retrievable format.

2. Document Control Procedures:

• Implement and enforce document control procedures in line with ISO 9001 or company QMS.
• Ensure all documents are reviewed, approved, and issued according to the document control matrix.
• Monitor revision status of documents to prevent use of outdated or superseded versions.

3. Quality Documentation Support:

• Support QA/QC Engineers and Managers in preparing and formatting quality documents.
• Compile and organize QA/QC dossiers for project handover or client submission.
• Assist in the preparation of audit documents and maintaining audit records.

4. Coordination & Communication:

• Act as a liaison between project teams, QA/QC personnel, and Management.
• Distribute approved documents to relevant stakeholders and ensure acknowledgment of receipt.
• Track document submission and approval status with proper logs and registers.

5. Monitoring & Reporting:

• Maintain document control logs, transmittals, and tracking sheets.
• Generate reports on documentation status, pending approvals, and outstanding submissions.
• Alert responsible parties for overdue or missing documents.

6. Confidentiality & Security:

• Ensure confidential handling of sensitive QA documents.
• Implement access controls and backups to protect document integrity and availability.

7. Continuous Improvement:

• Recommend improvements to document control processes and systems.
• Assist in system audits and help close non-conformities related to document management.

8. Typing & Data Entry:

• Fast and accurate typing skills
• Skilled in maintaining NCR logs, material submittals, and inspection reports

9.Microsoft Office Suite:

• MS Word – Formatting, editing, creating controlled documents and templates
• MS Excel – Maintaining document logs, tracking sheets, and registers
• MS Outlook – Email communication and document distribution
• MS PowerPoint – Preparing presentations and training materials if needed

10. PDF Management Tools:

• Adobe Acrobat Pro / PDF-XChange Editor
• PDF editing, stamping, commenting, securing, merging/splitting documents