Document Controller / Secretary – Construction
Who we are
Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, development, and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.
Job Summary
We are looking for an experienced Secretary to support our Estimation Department. The candidate must have strong experience in the construction/infrastructure/contracting industry and be familiar with tendering and estimation activities.
Key Responsibilities
Coordinate with suppliers and subcontractors for quotations, technical/commercial submittals, prequalification documents, and tender requirements.
Maintain and update tender logs, BOQs, pricing sheets, trackers, and document registers.
Organize and manage tender documents, addendums, NTTS, clarifications, and related correspondence.
Follow up with procurement, project teams, suppliers, subcontractors, and internal departments regarding pending requirements.
Manage departmental emails, filing systems, document control, and records.
Provide day-to-day administrative and coordination support to the Estimation/Tendering team.
Ensure documents and information are properly organized and available within required deadlines.
Required Skills & Qualifications
Previous experience supporting an Estimation, Tendering, Procurement, or Project team is mandatory.
Good understanding of construction tendering processes, BOQs, quotations, submittals, addendums, and tender documentation.
Proficiency in MS Excel, Word, Outlook, and PDF/document management systems.
Strong communication, coordination, follow-up, and organizational skills.
Ability to manage multiple priorities and work effectively under deadlines.
Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.
4+ years of relevant experience in a construction, infrastructure, contracting, or engineering company.