Document Controller / Secretary

Job Summary:

We are seeking an experienced Document Controller / Secretary with a minimum of 5 years of experience. The candidate will be responsible for maintaining accurate project documentation, controlling document flow, supporting administrative activities, and coordinating communication between project teams, consultants, clients, and subcontractors.

Key Responsibilities

· Manage and maintain project documents and records.

· Handle document registration, filing, distribution, and revision control.

· Prepare transmittals, reports, correspondence, and meeting minutes.

· Track document submissions, approvals, and revisions.

· Provide secretarial and administrative support to project teams.

· Coordinate with clients, consultants, subcontractors, and internal departments.

Requirements

· Minimum 5 years of relevant experience.

· Diploma/Bachelor's degree in a relevant field.

· Construction/engineering project experience preferred.

· Proficiency in MS Office and document management systems.

· Knowledge of Aconex/EDMS/SharePoint is an advantage.

· Strong communication, coordination, and organizational skills.