Document Controller (Temporary Contract)

Mission

Join us in an exciting adventure to complete the Edmonton Valley Line West LRT - a remarkable legacy project that will redefine our community’s transportation landscape! Be part of this transformative journey and help us create a lasting impact for generations to come! We are looking for a self-motivated and dedicated Document Controller to perform a variety of functions related to document control, including coordinating the flow of documents between project operations, engineering disciplines, construction team, other department groups and subcontractors as required.

This is a temporary 8 month contract position, with the possibility of extension.

Main Responsibilities

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.

• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.

• Enters data and produces reports using other standard office automation or department-specific computer applications.

• Scans documents for electronic storage

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.

• Expedites review, signature approval, and release of supplier and internally produced documents.

• Understands the Construction Turnover process, and track compilation of Quality and Construction Records as per the pre-approved table of content for each package.

• Assists project team members to ensure effective implementations of project-specific procedures.

• Contributes as a team player who is deadline-driven and works well with others.

• Performs other duties commensurate with functional level and responsibilities.

Requirements

• High school diploma (or equivalent) and minimum of 4+ years of relevant document control experience, preferably on large scale construction and/or industrial projects.

• Must have knowledge of both the work processes of document control and the use of electronic systems used to manage documentation.

Skills, Competencies, Attributes

• Strong capacity to process high volume of documents within a tight turnaround time frame.

• Strong capacity to pay attention to details in a fast-paced work environment.

• Excellent abilities to understand, apply and enforce established procedures and requirements.

• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.

• Assignments will require a working knowledge of Electronic Document Management Systems.

• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management

• Ability to negotiate the terrain of an in-process construction site, including climbing stairs and ladders, steep/ slippery terrain, walking, and working outdoors in all types of Edmonton weather and conditions