Document Controller

1. Document Management:

   • Establish and maintain a document control system for all project documentation.

   • Ensure all documents are accurately recorded, categorized, and stored in the document management system.

   • Control the distribution of documents to ensure that all stakeholders have access to the correct information.

2. Compliance and Standards:

   • Ensure all project documents comply with company standards, industry regulations, and client requirements.

   • Conduct regular audits to ensure document integrity, accuracy, and completeness.

   • Implement and maintain document control procedures and guidelines.

3. Coordination and Communication:

   • Coordinate with project managers, engineers, and other team members to manage the flow of documents.

   • Communicate document control requirements and procedures to all project stakeholders.

   • Respond to document-related inquiries and provide support to project teams.

4. Document Tracking and Reporting:

   • Track the status of documents and ensure timely review, approval, and distribution.

   • Generate regular reports on document control activities, including document status, distribution, and compliance.

   • Maintain an accurate and up-to-date document register.

1. Training and Support:

   • Provide training and support to team members on document control processes and systems.

   • Assist in the implementation of document management software and tools.

   • Stay current with industry best practices and advancements in document control technologies.

What we will be looking for you to demonstrate…

• Technology Advocacy & Innovation:

  • Proactively explore and recommend digital tools and automation solutions to streamline document control processes.

  • Collaborate with IT and process improvement teams to implement document management systems (DMS) and workflow automation.

  • Stay updated on emerging technologies relevant to document control and digital transformation.

• Process Optimization:

  • Identify inefficiencies in current document workflows and propose data-driven improvements.

  • Lead or support initiatives to digitize and automate manual documentation tasks.

  • Develop and maintain dashboards or reports to track document lifecycle metrics and team performance.

• Team Enablement:

  • Foster a culture of continuous improvement and innovation within the document control team.

  • Provide training and mentorship to team members on new tools, systems, and best practices.

  • Act as a change agent to drive adoption of new technologies and processes.

• A bachelor's degree in business administration, document management, and record management.
• 5-10 years of experience in document management, archive management, or records management.
• Minimum 5 years’ experience working for Middle East Projects.
• Knowledge of document management systems like Aconex , BIM 360, Unifier, Sharepoint.
• An excellent grasp of Microsoft Office programs.
• Familiarity with the relevant regulations regarding document keeping and handling.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.