Documentation and Admin Support

Location: Work is performed on-site at the Austal USA Shipyard, 100 Austal Way, Mobile, AL 36602

Position Summary:

This role provides day-to-day documentation, writing, task tracking, briefing, and meeting support to the U.S. Coast Guard's Offshore Patrol Cutter (OPC) Program Office. The Specialist develops PowerPoint presentations, emails, white papers, spreadsheets, and program documentation; records meeting notes and action items; and supports the OPC Program Office in producing recurring and special reports. The position interfaces with senior military and civilian personnel within the organization to obtain information, validate conflicting information, and present complete, comprehensive deliverables.

Responsibilities:

• Provide day-to-day administrative support for OPC Program Office business — communications, documentation capture, writing, task tracking, briefings, and meeting support

• Develop PowerPoint presentations, emails, documents, white papers, spreadsheets, and graphs; generate overall program documentation

• Record meeting notes and action items and deliver them to customers

• Prepare a variety of recurring and special reports; provide input and editing to routine and non-routine reports using established formats and templates

• Research, assemble, and summarize material pertaining to OPC Program Office functions

• Monitor organization actions in responding to and complying with reporting requirements

• Advise office personnel on requirements of documents and formats

• Contact senior military and civilian personnel within the organization to obtain information; exercise judgment in validating conflicting information

• Participate in ceremonial-related meetings and track action items requiring Surface Program response or resolution

• Track dates and schedule changes; develop program-specific ceremonial POA&M reports and maintain them until event completion

• Provide data for and assist in preparation of lessons-learned reports and briefs

• Performs other related duties as assigned