Documents Coordinator

The Documentation Coordinator reports to the Director of Export Documentation but receives direction from the Lead Documentation Specialist. This position is responsible for the documentation and execution of grain-related transactions to export customers. Ensures compliance with international trade, Letters of Credit, U.S. Export regulations and standard international protocols and requirements. Employees in this position will be required to maintain a positive, forthright attitude that promotes a collaborative, respectful, and diverse corporate culture, and conduct themselves in a professional and favorable manner.

Essential Duties and Responsibilities

• Properly executes documentation requirements within the legal guidelines.

• Prepares data reports for company analysis such as PNW exports, weekly vessel laytime calculations, ship analysis, and other analysis as needed.
• Maintains export program and back up in all phases of export desk processes.
• Assists in creating company resources related to contract terms, grain grading specifications, testing requirements and related costs.
• Assists and supports the Director of Export Documentation in all essential duties and responsibilities including but not limited to:
  • Coordinating required documents under the grain contract.
  • Overseeing compliance of government regulations and providing proper filing of reports within the government requirements.
  • Maintaining and monitoring A/P and A/R as it relates to vessel loading.
  • Invoicing and processing settlements of all export related charges including carrying charges, FOB settlements and tariff charges.
  • Creates documentation and works with banks for letter of credit negotiations.
  • Issuance of loading instructions.
  • Working in partnership with international carriers, government agencies and business partners to facilitate smooth executions of the shipments.
• Prepares data reports for company analysis such as PNW exports, weekly vessel laytime calculations, ship analysis, and other analysis as needed.
• Maintains export program and back up in all phases of export desk processes.
• Assists in creating company resources related to contract terms, grain grading specifications, testing requirements and related costs.