董事会秘书

Job Responsibilities

• Serve as the first point of contact for the President and other board members; liaise with internal and external contacts and determine priorities for incoming queries and requests while ensuring all queries and requests are addressed in a timely manner.
• Ensure effective prioritization and resolution of competing demands. Establish, maintain, and ensure the timely sharing and flow of information, while ensuring that all activities supported are traceable and accessible as required.
• Perform general documentation, archiving and formatting work including consolidation of presentation slides, drafts of simple correspondences, background information for appointments, and basic data analysis and generation.
• Monitor the progress of proposals, reports, and various projects.
• Draft and edit communications, presentations, and other documents.
• Handle and maintain sensitive and confidential matters in a professional manner.
• Provide full spectrum secretarial and executive support.
• Handle and distribute incoming and outgoing mail.
• Perform complex administrative responsibilities and independently preparing correspondences, meeting minutes and memos.
• Manage President’s schedules, provide logistical support to ensure appropriate meeting, travel, accommodation, and event arrangements are made.
• Assist with budget planning, implementation, reporting and related matters.

Job Requirements

• Minimum 5+ years of relevant executive support experience in a large international corporate, automotive industry experience would be an advantage.
• Excellent interpersonal, diplomatic and organizational skills
• Self-motivated, service-oriented and detail-attentive
• Strong competence in working under pressure, multi-tasking and meeting deadlines.
• Experience in exercising discretion and maintaining confidentiality of sensitive corporate information.
• Proficient in verbal/written English.
• Proficient in PC Skills, including MS Word, MS Excel, MS PowerPoint and Chinese Word Processing, especially in PowerPoint
• Bachelor’s degree or above from a reputable university.