DOT FHWA Administrative Support III

Grey Street Consulting, LLC (Grey Street), a leading small business provider of operational support services to Federal civilian and defense agencies, is seeking to hire an Administrative Support III to support our prospective client within the United States Department of Transportation (DOT), Federal Highway Administration (FHWA), Central Federal Lands Highway Division (CFLHD). CFLHD is located in Lakewood, CO, and this position is to be performed full-time on-site. This position is contingent upon award.

Essential Duties and Responsibilities

Administrative Support Services Objective

· The objective of this contract is to provide professional administrative support services necessary to sustain the operational effectiveness of CFLHD’s program delivery and organizational management functions. Administrative support personnel assist leadership, project teams, and technical staff by performing coordination, documentation, scheduling, records management, and communication tasks necessary to support transportation project delivery and overall division operations.

· These services enable CFLHD staff to focus on mission-critical responsibilities associated with project development, construction oversight, program management, general business operations and stakeholder coordination. Contractor personnel will provide administrative and program coordination support across multiple CFLHD branches and operational units.

Operational Support Statement

· Administrative support services provided under this contract are critical to maintaining efficient CFLHD operations. These services support program coordination, project documentation management, meeting administration, onboarding logistics, records management, and communication with Federal, State, Tribal, and local partners.

· Contractor support ensures that engineering, program management, and leadership staff remain focused on mission-critical transportation project delivery responsibilities.

Materials Laboratory Administrative Support

Contractor personnel may provide administrative support to the CFLHD Materials Laboratory including:

• Distribution of materials reports and technical correspondence to internal staff and external partners.

• Maintaining laboratory documentation in accordance with ISO quality management requirements.

• Supporting entry and tracking of laboratory labor data in project management systems such as P6 Team Member.

General Division Administrative Support

Administrative personnel may also perform the following functions:

• Reserve conference rooms and coordinate meeting logistics for CFLHD staff and partner agencies.

• Schedule division meetings and interviews.

• Provide ad-hoc administrative support across CFLHD branches as operational needs require.

SPECIFIC DUTIES AND RESPONSIBILITIES

Contractor personnel shall be capable of performing the following administrative support functions with minimal contractor oversight while receiving task-level direction from the COR:

• Administrative support to CFLHD offices at the Dakota Building and Building 52.

• Document preparation, editing, and formatting.

• Telephone coverage and communication logging.

• Training coordination and documentation management.

• Time and attendance tracking.

• Mail distribution and records management.

• Meeting scheduling and documentation.

• Equipment and supply tracking.

• Financial tracking support and documentation logging.

• Travel coordination and documentation support.

• Project documentation management.

• Coordination of office relocations.

• Preparation of training materials and conference documentation.

• Records management support for ISO and APWA documentation systems.

• Coordination of document scanning and digital file conversion.

• Interoffice mail transport between Dakota Building and Building 52 as required, using personally owned vehicle (POV). Local travel mileage will be reimbursed in accordance with the Federal Travel Regulation (FTR).