Driver Payroll Administrator

Responsibilities.

Reports to and takes direction from AP/Driver Comp Manager (Jacobson Holdings, Inc.).

Driver Payroll Processing Responsibilities

• Enters vacation pay, loans, store purchases, and miscellaneous deductions.
• Enters minimum wage adjustments.
• Enters orientation pay.
• Verifies vacations, loans, and miscellaneous deductions.
• Runs final payroll for drivers.

Driver Payroll Communication Responsibilities

• Analyzes, resolves and answers problems presented by drivers regarding payroll.
• Logs into the phone queue daily to answer incoming calls from drivers regarding questions or concerns with their payroll.

New Driver Responsibilities

• Adds all new company drivers into Paycom on date of orientation.
• Review direct deposit information entered by drivers in Paycom prior to filling truck.
• Pulls new drivers into Payroll.
• Processes new employee pay verifications.
• Ensures that all new drivers are set up correctly.
• Enters Web N Transits for new drivers.

Driver Termination Responsibilities

• Process terminated drivers out of Paycom timely.

Driver Paperwork Responsibilities

• • Scans and indexes documents.
  • Process driver reimbursements.
  • Scans corrections to documents.
  • Calls drivers daily on missing paperwork.

Accounts Payable Responsibilities

• Closing/Paying invoices through the TMT menu.
• Checking the AP inbox via email daily
• Assisting customers in providing payment status upon request
• Other AP duties as requested from AP/Driver Comp Manager

Workers’ Compensation Responsibilities

• Orders payment of all medical invoices into the workers’ compensation software and provides back-up support to the Accounting department on each payment ordered.
• Prepares weekly list of all injured workers who are collecting temporary total disability payments.
• Processes weekly TTD payments.
• Submits original claims to repricing vendor for bill review.
• Once claims are repriced and distributed back to company, submits claim for payment in the Risk Management system.
• Scans documentation of payment to the appropriate electronic worker’s compensation file.
• Investigates any payment discrepancies or billing inquiries from providers on Worker’s Compensation Claims.

Tuition Reimbursement Responsibilities

• Notifies payroll and settlements the first week of every month of who should receive tuition reimbursement payments that month.

Mail/Garnishment Responsibilities

• Review mail daily and process or distribute garnishments accordingly.

Window/Permit Responsibilities

• Performs job duties from Permits window during absences and lunch periods of the Permit Specialist.
  • Checks driver permit books for current and proper documentation.
  • Notifies proper personnel or handles issues as presented at the window.
• In the absence of the Permits Specialist, prepares daily UPS pick-up.
• Processes outgoing mail on Mondays, Wednesdays, and Fridays; Provides back up on other days as needed.
• Assists in receiving and entering daily checks.
• Other duties and responsibilities as assigned.