E-Invoicing Project Manager

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Description

We have partnered with a client who are seeking an experienced e-invoicing project manager to lead and oversee the successful delivery of the UAE and Oman e-invoicing programs. This role requires end-to-end delivery from regulatory discovery, solution selection, ERP integrations to testing, rollout and post go-live compliance, ensuring strong financial governance and full regulatory compliance across finance, tax, group tech, and external vendors.

The ideal candidate will bring exceptional leadership skills and a track record in managing complex e-invoicing initiatives, driving process standardization, streamlining invoicing operations, and enabling operational excellence. This position is suited for a project manager who has successfully delivered e-invoicing and regulatory compliance programs within the GCC (e.g., KSA ZATCA, UAE, Egypt) and is comfortable operating in complex, high-stakeholder corporate environments.

Program & Project Leadership

Lead end-to-end delivery of GCC e-invoicing implementations, including scope definition, discovery, estimation, planning, execution, and go-live.
Facilitate cross-functional workshops (finance, tax, IT, operations, vendors) to define requirements, dependencies, assumptions, and delivery approach.
Own the full e-invoicing program, ensuring delivery on time, within budget, and compliant with regulatory mandates.

Regulatory & Compliance Delivery

Drive compliance with UAE & Oman e-invoicing regulations (e.g., ZATCA Phase 1 & 2, country-specific mandates, archiving, reporting, and clearance requirements).
Ensure alignment between business processes, tax requirements, and technical solutions.
Manage regulatory changes, clarifications, and authority communications, ensuring timely impact assessment and delivery adjustments.

Financial & Resource Management

Quantify and manage project costs, including resources, vendor spend, risk contingency, and forecast variance.
Own project budget, including approvals, tracking, forecasting, and variance reporting.
Manage resource planning across internal teams and external vendors, ensuring optimal utilization and prioritization.

Governance & Executive Communication

Establish and lead program governance, including SteerCo, executive updates, and decision forums.
Prepare and present high-level and detailed plans, milestones, risks, financials, and progress updates to senior leadership (senior managers, directors, VPs, C-level).
Provide regular status reporting, including delivery progress, risks/issues, budget burn, and forecast.

Risk, Issue & Change Management

Proactively identify, manage, and escalate key risks and issues, ensuring timely mitigation.
Prevent scope creep by enforcing formal change control, impact assessment, and executive approvals.
Maintain clear documentation of scope, assumptions, dependencies, and change history.

Stakeholder & Vendor Management

Act as the primary liaison across finance, tax, technology, operations, release management, and external vendors.
Lead and govern vendor delivery, ensuring contractual scope, quality, timelines, and commercial alignment.
Negotiate win-win outcomes with internal and external stakeholders.

Requirements

7+ years’ project management experience; 3+ years leading tax/e-invoicing, finance transformation, ERP or compliance projects.
Bachelor’s degree in finance, accounting, IT, engineering or related discipline.
Experience with integrations to ERP systems (SAP, Oracle, Microsoft Dynamics or similar) and middleware/APIs.
Strong understanding of e-invoicing concepts, invoice standards (XML/UBL/JSON), digital signatures and exchange flows.
Hands-on experience with test planning, data mapping, reconciliation and production cutovers.
Demonstrated stakeholder management with finance, tax, IT and external regulators/vendors.
PMP, PRINCE2, Agile/Scrum or equivalent project management certification.
Experience working with Agile, Waterfall, and hybrid delivery models.
Comfortable leading large, multidisciplinary teams.
Excellent English communication skills. Arabic is an added advantage.
Willingness to travel between UAE and Oman as required.

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