EA/Office Manager

Title: Executive Assistant & Office Manager

Key Responsibilities

• Provide day-to-day executive support to senior team members, including calendar management, meeting coordination, travel arrangements, and expense processing.
• Coordinate internal and external meetings, including scheduling, logistics, materials preparation, room setup, and follow-up actions.
• Manage day-to-day office operations, including facilities, supplies, equipment, mail/courier, vendor coordination, and building management liaison.
• Support onboarding/offboarding logistics, visitor arrangements, team events, offsites, business meals, and travel coordination for visiting colleagues or stakeholders.
• Assist with basic finance and administrative tasks, including invoice processing, vendor payments, record-keeping, and coordination with finance or external service providers.
• Maintain organized records for contracts, invoices, corporate documents, and office-related files, ensuring confidentiality and accuracy.

Ideal Candidate Profile

• Hands-on, resourceful, and solutions-oriented.
• Highly organized, detail-oriented, and able to manage multiple priorities independently.
• Professional, discreet, and reliable, with strong judgment when handling confidential information.
• Strong communication skills and polished interpersonal presence with internal and external stakeholders.
• Able to anticipate needs, take ownership, and operate with minimal supervision.
• Comfortable working in a fast-paced, international, and entrepreneurial environment.
• Fluent English and Mandarin required.