ECHS Administrative Assistant

Job Title: Administrative Assistant to the Director of Lufkin Early College High School & P-TECH
Reports to: ECHS/P-TECH Director
Dept./School: Lufkin High School

Primary Purpose:
Provides high-level administrative and operational support to the Director of Early College High School & P-TECH. Coordinates daily office operations, student and program records, communications, meetings, events, college and business partner activities, and documentation associated with Early College High School and P-TECH programs. Serves as a professional point of contact for students, parents, staff, postsecondary partners, business/industry partners, and community stakeholders.

Education/Certification:
High school diploma or GED.
Minimum of two years of successful administrative, clerical, office, school, or related experience.
Demonstrated proficiency with technology and standard office software.

Preferred Qualifications:
Associate degree or higher.
Experience working in a public school, higher education, college-access, career and technical education, or workforce-development setting.
Experience with dual credit, Early College High School, P-TECH, CCMR, CTE, or work-based learning programs.
Experience working with college/university or business/industry partners.

Special Knowledge/Skills:
Strong organizational and time-management skills.
Strong written and verbal communication skills.
Ability to work independently and exercise sound judgment.
Proficiency with Microsoft Office and/or Google Workspace, including word processing, spreadsheets, email, calendars, and presentations.
Strong attention to detail and accuracy.
Ability to establish and maintain effective working relationships with diverse groups.

Major Responsibilities and Duties:

1. Provides comprehensive administrative support to the Director of Early College High School & P-TECH.
2. Maintains calendars, schedules appointments, coordinates meetings, and prepares meeting agendas and materials.
3. Serves as a primary point of contact for students, parents, staff, colleges/universities, business and industry partners, and community organizations.
4. Assists with coordination and communication between the district, high school, institutions of higher education, and P-TECH business/industry partners.
5. Maintains accurate and confidential student, program, partnership, and administrative records.
6. Assists with monitoring student participation, enrollment, course schedules, dual-credit activities, internships, work-based learning, and other program requirements.
7. Supports documentation and data collection necessary for Early College High School, P-TECH, CCMR, and related state and local reporting requirements.
8. Assists with preparation of reports, spreadsheets, presentations, correspondence, forms, and other program documents.
9. Maintains databases, electronic files, spreadsheets, and tracking systems related to program operations.
10. Assists with student registration, orientation, information sessions, college visits, career events, internships, work-based learning activities, and other program events.
11. Coordinates logistics for meetings, advisory committees, partner meetings, student events, campus visits, and professional development.
12. Assists in communicating important deadlines, opportunities, requirements, and program information to students, parents, staff, and partners.
13. Processes purchase orders, invoices, requisitions, travel documentation, and other administrative or financial paperwork as assigned.
14. Assists with maintaining inventories, supplies, equipment, and program materials.
15. Prepares correspondence, newsletters, flyers, forms, and other communications as directed.
16. Assists the Director in maintaining documentation for audits, monitoring visits, grants, program reviews, and compliance requirements.
17. Handles confidential information in accordance with district policies, FERPA, and applicable laws and regulations.
18. Provides excellent customer service and represents the Early College and P-TECH programs in a professional manner.
19. Works collaboratively with counselors, administrators, teachers, college personnel, business partners, and other district staff.
20. May assist with social media, website updates, marketing materials, and recruitment communications for Early College and P-TECH programs.
21. Performs other duties as assigned by the Director.

Customer Care Skills

1. Provide professional communication with students, parents, community members, staff, and other professionals at all times.
2. Use proper phone etiquette at all times, speaking slowly and clearly.? Take reliable messages and route to the appropriate staff.
3. Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude?of"going the extra mile" for others.
4. Ensure all requests for information are dealt with in an appropriate timeframe.
5. Create and maintain a welcoming, service-oriented environment toward all internal and external customers.

Supervisory Responsibilities:

Direct the work of district and campus test administrators and others assigned to conduct tests.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Frequent districtwide travel; occasional statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Additional Job Information: Applying for this posting places your name in a pool of applicants who wish to be considered for this position. All applications will be reviewed. Not all applicants will be interviewed.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required

FMLA regulations require all employers to post the updated FMLA notice.

LISD reserves the right to not fill positions if it is determined by the Superintendent to not be in the best interest of the district.