Editorial/Administrative Assistant

The American Association for Justice (AAJ) works to preserve the constitutional right to trial by jury and to make sure people have a fair chance to seek justice when they are injured by the negligence or misconduct of others - even when it means taking on the most powerful corporations.

AAJ is seeking an Editorial/Administrative Assistant for its Publications department. The Editorial/Administrative Assistant will provide administrative support to the department.

Responsibilities:

• Carry out administrative duties including monitoring mail, email, and voicemail; organizing retention shelves and issue files; and drafting/ distributing author letters.
• Perform editorial duties, including assisting the Trial magazine staff, formatting manuscripts, proofreading, arranging and tracking peer reviews, and responding to and tracking unsolicited article submissions.
• Coordinate and input non-member subscriptions and sales using AAJ’s database, NetForum, create and mail subscription renewal invoices, and communicate with subscription services.
• Handle invoices for processing.
• Assist with the distribution of Trial and the Law Reporters.
• Prepare and send pdfs of print and online content to authors and those licensed to distribute the content. Respond to reprint requests.
• Create and maintain indexes for topics, including authors, art, peer reviewers, and subscribers.
• Serve as a backup to the Online Content and Data Manager, including producing e-newsletters and website pages.
• Attend and participate in art and issue-planning meetings.
• Send draft articles to production company. Send final copy to production, as needed.
• Maintain team Outlook calendar, noting important production dates.
• Solicit answers to Trial’s Question of the Month and handles other sections of Trial, as needed.
• Proofread pages and Insite, as needed.
• Use AAJ’s database, NetForum, website, and other records to determine author information and engagement with AAJ.
• Draft the monthly Trial blurb for social media and the AAJ website.
• Provide administrative assistance with AAJ Press books, including but not limited to shipping, inquiries, and author royalties.
• Perform other duties as assigned.