EHS Compliance & Onboarding Administrator – Data Centre Project | Germany

Flame Employment Polska Sp. z o.o. has been operating as an employment agency since 2006. We hold Employment Agency Certificate No. 2376 and have successfully recruited more than 20,000 employees across Poland and Europe.

For our Client, a leading international engineering contractor, we are recruiting for the position of:

EHS Compliance & Onboarding Administrator – Data Centre Project

Location: Brandenburg (South), between Dresden and Berlin, Germany
Work model: On-site

Your responsibilities

As EHS Compliance & Onboarding Administrator, you will support the Environmental, Health and Safety function by coordinating onboarding, compliance records, training documentation and audit processes on a major Data Centre project.

Your responsibilities will include:

• coordinating EHS onboarding and offboarding for employees, agency workers and approved contractors;
• maintaining onboarding records, training documentation and certification registers;
• monitoring training and certification expiry dates;
• issuing reminders and escalating outstanding compliance actions;
• maintaining compliance trackers, training matrices and EHS databases;
• supporting document control, version management and document distribution;
• ensuring that records are complete, accurate and ready for audit;
• coordinating training bookings and maintaining attendance records;
• preparing regular onboarding, training and compliance reports;
• supporting internal and external audits;
• gathering and organising audit evidence and supporting documentation;
• organising EHS meetings and distributing meeting materials;
• maintaining action logs and monitoring agreed deadlines;
• supporting the improvement of administrative and compliance processes;
• handling confidential employee and project information appropriately.

Requirements

We are looking for candidates who have:

• previous experience in administration, onboarding, compliance, document control or a similar support position;
• strong proficiency in Microsoft Excel, Word, Outlook, SharePoint and Teams;
• experience maintaining registers, trackers and controlled documentation;
• excellent organisational skills and attention to detail;
• the ability to manage multiple priorities and deadlines;
• strong communication and stakeholder-management skills;
• the ability to work independently in a fast-paced project environment;
• experience handling confidential information;
• good command of English;
• EU citizenship and a valid European passport;
• readiness to work on-site in Brandenburg.

Experience within EHS, construction, engineering or a project-based environment will be an advantage.

Knowledge of ISO 14001 and ISO 45001, audit support processes, training systems or EHS management platforms will also be desirable.

German-language skills will be an additional advantage.

What we offer

• long-term work on a major international Data Centre project in Germany;
• an administrative role supporting EHS, compliance and onboarding processes;
• cooperation with an experienced international project team;
• involvement in a structured, safety-focused construction environment;
• opportunities for professional development across future European projects;
• a competitive employment package;
• accommodation, travel, rotation, allowances and expenses may form part of the package and will be discussed during the recruitment process;
• full support from Flame Employment Polska.