Electronic Health Records (EHR) Project Director (WMS3/ETS)
Description
Description
Electronic Health Records (EHR) Project Director
This is a full-time hybrid position. This position will be required to be onsite at least 1-2 days a week and will be required to be onsite more frequently to support implementation efforts and business needs.
This project position is funded through 06/30/2027. The program has requested funding to continue implementation efforts in state fiscal year 2028/29, which is dependent on legislative approvals.
All HCA employees are required to be Washington state residents upon their first day of employment.
The Opportunity
Manage the implementation of a statewide EHR system at the Health Care Authority as the project director for our agency’s portion of this multi-agency effort. This is an opportunity to join this project in the early stages as we build the Health Care Management and Coordination System (HCMACS) team from the ground up!
Key Responsibilities
- Direct all phases of the project lifecycle, including scope, schedule, risk, and quality management.
- Develop and manage the project charter, work plans, staffing models, and status reports.
- Align HCA implementation activities with the overall HCMACS Roadmap and strategic goals.
- Serve as HCA’s primary representative to HCMACS governance bodies.
- Ensure compliance with federal funding requirements and enterprise reporting expectations.
- Direct all phases of Epic Community Connect implementation including planning, design, workflow validation, build oversight, testing, training, go-live, and optimization.
- Oversee affiliate onboarding processes including readiness assessments, implementation planning, and operational integration.
- Ensure Epic configurations support diverse care models including rural health, behavioral health, Tribal health, and community-based care delivery.
- Lead operational planning for hosting models, shared services, release management, upgrade coordination, and system maintenance activities.
- Direct technical operations supporting Community Connect including infrastructure planning, system environments, identity management, security, and performance monitoring.
- Oversee interoperability and integration strategies and ensure compliance with interoperability standards.
- Build trust-based partnerships and maintain ongoing communication with affiliate executive leadership, clinicians, operational leaders, and community stakeholders.
- Develop and manage program budgets, affiliate financial models, implementation funding strategies, vendor contracts, and operational sustainability plans.
Why You’ll Love This Role
- You will join a growing team early in its development, giving you the opportunity to further shape this work and its impact on Washingtonians.
- You will use technical expertise in a human services environment developing equity-focused programs.
- You will do innovative work on a new program setting precedents for health care records in the state.
What You Bring
- Decision making: You are confident making important decisions, sometimes with limited information.
- Team-focused mentality: While much of the work is independent, you will collaborate with a small team and partners at other agencies in developing these new programs.
- Experience with Epic Community Connect: You have familiarity with interoperability standards in this or similar programs.
Required Qualifications
Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and application.
- Demonstrated knowledge and skills in complex electronic health record systems, including implementation, optimization, and system development.
- Demonstrated skills in successfully supervising staff.
- Demonstrated skills in IT systems manager within a healthcare environment, consulting, project management, strategic planning, and/or business development.
- Demonstrated skills in quality/process/operational improvement and project management as it relates to project performance.
- Demonstrates skills in written and verbal communication, consensus building, meeting facilitation, conflict management, and process mapping.
- Demonstrated ability to lead and communicate with multidisciplinary and multiprofessional teams to gain consensus.
- Demonstrated ability to develop and maintain relationships among internal and external stakeholders to include vendor and consultant contract management.
- An initiative-taker and team player with the demonstrated ability to build trust with the internal and external stakeholders.
- Demonstrates strategic critical thinking and analytical skills with ability to develop and assess strategic, business, risk, financial, and marketing plans.
- Demonstrated ability to plan, organize and manage multiple projects and priorities simultaneously.
- Demonstrate skills in healthcare operations management, to include maintaining CMS (Centers for Medicare and Medicaid Services) conditions of participation and accreditation by external bodies such as the Joint Commission.
- Demonstrated ability to be innovative and creative.
Required Competencies
- Equity lens – All HCA employees are required to consider equity in their decisions, processes, and day-to-day work, including how their work may affect the people and communities we serve.
- The ability to take action to learn and grow – You take action to learn and grow by seeking new perspectives, learning from experiences, and using what you’ve learned to continuously improve how you work and serve others.
- The ability to take action to meet the needs of others – You take action to meet the needs of others by listening, understanding different perspectives, and responding with care, respect, and solutions that support the people of the communities we serve.
Preferred Qualifications
While these are not required, having them may help you stand out as an applicant.
- Multiple positions held in varying roles and responsibilities preferred.
- Understanding of HCA's mission, programs, and systems.
- Knowledge of IT related procurement and contract processes including management of consultants.
- Proficiency in SharePoint Usage.
- Exceptional written and verbal communication skills, consensus building, meeting facilitation, conflict management, and process mapping.
- Bachelor's degree in health administration, information technology, or related field and ten years of health informatics design and development experience with major electronic health record systems, including implementation, optimization, and specialization.
- At least five years of supervisory experience.
About the Program
The Health Care Management & Coordination System (HCMACS) Program is under the leadership of Washington’s Health and Human Services Enterprise Coalition (HHS Coalition), which includes the Department of Children, Youth & Families (DCYF), Department of Health (DOH), Department of Social and Health Services (DSHS), Health Benefit Exchange (HBE), HCA, Department of Corrections (DOC) and Washington Technology Solutions (WaTech).
In 2024, Epic was selected as the Enterprise EHR System vendor. This comprehensive Epic solution, along with hosting services and over 50 individual third-party applications, will become the HCMACS Enterprise EHR System. HCMACS will be configured to meet needs across DOC, DSHS, and HCA to improve care coordination across the state. Successful implementation of this new program and service will have an unprecedented impact for those receiving health care services from Medicaid providers throughout the state, corrections facilities, and state hospitals. HCMACS resides within the HCA.
Supplemental Information
About the Washington State Health Care Authority
Better Health. Better Care. A Healthier Washington.
At HCA, we work to ensure people across Washington have the opportunity to be as healthy as possible. As the State’s largest health care purchaser and behavioral health authority, HCA serves nearly 3 million Washington residents through Apple Health (Medicaid), Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs, and behavioral health services. Through this work, HCA purchases and coordinates care coverage, supports behavioral health prevention, treatment, crisis response, and recovery and helps strengthen access to high-quality care across Washington.
More than a benefits package:
We want our employees to have the support, flexibility, and benefits they need to do their best work and build a career that works for their life. As a Washington State HCA employee, you’ll have access to a comprehensive benefits package that supports your health, financial well-being, and work-life balance. Our benefits are designed to support you today while helping you plan for the future. Learn more about why HCA by visiting the Voices of HCA and the "Who we are" section of our website.
Your total compensation is more than your paycheck:
- Remote work and flexible schedules
- Medical, dental, vision, and basic life insurance
- Paid vacation, sick leave, and 12 paid holidays
- Paid Family and Medical Leave (PFML)
- Retirement options to plan for the future
- Training and professional development opportunities
- Employee wellness programs
- Learn more about Washington State Employee Benefits
Work Location and Schedule
This is a full-time 40-hour-per-week hybrid position. You will report to the HCA office located in Olympia, WA for in-person work. Our standard business hours are Monday through Friday, 8 a.m. to 5 p.m., with alternative work schedules considered based on business needs. When working in-person, you will work in a shared space, open office environment. In this role you’ll regularly collaborate with colleagues, agency leaders, state and federal partners, and other external partners or customers. Occasional travel may be required for meetings, training, or other business needs. All employees are required to report to our Olympia office on their first and final day of employment.
Our commitment to an inclusive workplace: The Health Care Authority is an equal opportunity employer. We are committed to creating a workplace where employees are respected, included, and supported in bringing their experiences, perspectives, and ideas to work. Our commitment to inclusion is reflected in how we work together and serve the people of Washington. HCA also supports five voluntary employee led Employee Resource Groups (ERGs), which create opportunities for connection, community, learning, and professional growth.
Application Directions
To be considered, you must complete the online application in full and submit all required materials. Incomplete applications or applications missing required materials will not be considered. When completing your application, please include the following required materials:
- Cover letter: describing your qualifications for this specific position
- Resume: that details your applicable experience and education.
- Three (3) professional references: References must be entered directly into the designated references section of your application. We require 3 professional references including at least one current or recent supervisor.
We encourage you to apply! If you meet the required qualifications for this position; we want to hear from you. Desired qualifications describe additional experience, knowledge or skills that may be helpful in the role, but they are not required to be considered for the position. We welcome applicants with different backgrounds, experiences, identities, and perspectives.
Veterans: We value the experience and skill veterans bring to the workforce and encourage veterans, transitioning service members, and military spouses to apply. Eligible veterans may qualify for veterans’ preference in accordance with Washington State Law. If you are claiming veterans’ preference, you must attach your applicable DD-214 documentation to your application. Please redact your social security number, date of birth, and any other sensitive information before uploading and attaching the document.
Need accommodations or have questions? If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Jake Nelko, human resources consultant – recruiter, at HCAjobs@hca.wa.gov and reference the recruitment title and job number in the subject line.
Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.
The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.
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