Emergent Ventures Operations Coordinator
Location: Arlington, VA (Hybrid) – a minimum of 2 days/week in the office
Salary: The hiring salary range for this position is $65,000 to $75,000 annually (full salary range goes up to $82,000 annually).
Reports to: Vice President of Development
About the Role:
Support the day-to-day administration of the Emergent Ventures program through accurate application and payment processing, reliable financial tracking, and effective operational coordination. This role helps the program scale while preserving a low-bureaucracy, high-trust experience for grantees and internal stakeholders.
Specific Duties:
Application Processing and Grant Administration
• Coordinates referee reviews, tracks decisions, and communicates outcomes to applicants.
• Processes grant disbursements, stipends, reimbursements, and related payments accurately and on time.
• Partners with Finance and Accounting to ensure compliance with institutional policies and procedures.
• Tracks payment status and follows up on outstanding approvals or documentation.
Budget and Financial Tracking
• Maintains grant budgets, payment trackers, and financial records.
• Monitors grant commitments and spending against available funding.
• Assists with forecasting, reconciliations, and financial reporting for program leadership.
Operational Infrastructure and Data Management
• Maintains accurate grant databases, records, and administrative documentation.
• Supports the ongoing refinement of application and grant-processing systems.
• Identifies opportunities to streamline workflows, improve systems, and reduce manual administrative work through automation.
Event Support
• Coordinates stipend, reimbursement, and travel logistics for Emergent Ventures events and unconferences.
• Supports attendee tracking and the operational execution of program gatherings.
Administrative and Stakeholder Support
• Serves as a point of contact for grantee, administrative, and payment-related questions.
• Assists with scheduling, reimbursements, documentation, and other operational needs that support program leadership and execution.
Success in this role will be measured by:
• Accurate and timely payment processing and grant administration.
• Reliable financial tracking and recordkeeping.
• Responsive, professional communication with grantees and internal stakeholders.
• Effective operational systems and process improvements.