EPIC Application Clinical Manager-Revenue Cycle

Position Summary
Shepherd Center is seeking an experienced Epic Application Manager to lead Epic revenue cycle teams (Epic Patient Access/Registration, Scheduling/Cadence, HIM). This role is ideal for a collaborative Epic IT leader who enjoys developing people, partnering with operations, solving complex workflow challenges, and helping a mission-driven specialty hospital continue to optimize its EHR environment.
This position requires both strong people leadership and advanced Epic application expertise. The manager provides team leadership while also functioning as a hands-on senior analyst, guiding and directly supporting design, build, testing, upgrades, issue resolution, production support, and ongoing optimization.
The manager serves as a key bridge between Information Systems, Revenue Cycle operations, analysts, end users, our Community Connect partner, Epic representatives, and third-party vendors. The ideal candidate is an experienced Epic analyst or application leader who enjoys both leading people and staying close to the work. This is a player-coach role suited for someone who is comfortable balancing team management, hands-on build, project execution, production support, and operational partnership.

Key Responsibilities

Team Leadership & Staff Development

• Lead and support the Epic Revenue Cycle (Patient Access, Scheduling, HIM) Applications team, fostering a positive, respectful, and accountable work environment.
• Set clear expectations, priorities, goals, and regular touchpoints with team members.
• Provide coaching, feedback, recognition, mentoring, and performance management.
• Manage staffing plans, workload assignments, timekeeping, and on-call scheduling.
• Serve as an escalation point for complex application, workflow, integration, and end-user issues.

Epic Build, Configuration & Application Support

• Prioritize system requests working with operational leaders - based on organizational needs, risk, urgency, and team capacity.
• Perform / oversee complex Epic build, configuration, validation, testing, troubleshooting, optimization, and maintenance.
• Lead and analyze workflow design, build decisions, integrated testing, issue resolution, and operational readiness.
• Review and validate analyst build for quality, consistency, maintainability, and alignment with operational needs.
• Implement approved system changes following change control processes.

Epic Projects, Upgrades & Optimization

• Lead and support cross-functional Epic projects, enhancements, and optimization efforts.
• Participate in and oversee Epic upgrade activities, including Nova Notes, IRDs, SUs, RAs, build, testing, validation, deployment, and post-live support.
• Perform application and integrated testing, document results, and coordinate issue resolution.
• Provide senior-level analyst support for high-priority initiatives, production issues, and operational escalations.
• Facilitate meetings with team members and stakeholders to review priorities, progress, risks, and upcoming work.

Operational Partnership & Communication

• Build strong relationships with Revenue Cycle leaders, operational partners, analysts, end users, super users, vendors, Epic, and Community Connect partners.
• Translate technical concepts into clear, meaningful communication for operational, technical, and leadership audiences.
• Collaborate across financial, clinical, ancillary, technical, and operational teams to improve system effectiveness.
• Communicate project status, risks, issues, decisions, and resource needs clearly and timely.

Compliance, Documentation & Support

• Maintain knowledge of Revenue Cycle operations, regulatory requirements, Epic functionality, and industry best practices.
• Develop and maintain system documentation, support materials, and knowledge base content.
• Deliver customer service aligned with Shepherd Center’s mission and pillars of excellence.
• Perform other related duties as assigned.

Required Minimum Certification

• Active Epic certification in at least one relevant Epic application required; multiple Epic certifications preferred. Examples may include Epic Cadence, Prelude, Benefits Engine, HIM Certs (Deficiency, Coding, ROI, etc) or another Epic RevCycle application.

Required Minimum Experience

• Minimum of three years of progressive healthcare IT, Epic application, Revenue Cycle (patient access/registration, HIM, etc.) operations, integration, analytics, or related healthcare technology experience required; five or more years preferred.
• Evidence of progressive leadership experience required, which may include formal management, team lead responsibilities, project leadership, mentoring, supervision, or equivalent experience.
• Experience functioning as an Epic senior analyst, application lead, or similar IT applications role required.

Preferred Qualifications

• Prior experience managing or leading an Epic applications team.
• Experience supporting one or more areas of Revenue Cycle applications and / or integrated Revenue Cycle workflows.
• Experience in a hospital, rehabilitation, academic medical center, specialty care, or complex healthcare environment.
• Experience with Epic upgrades, Nova Notes, integrated testing, change control, and optimization.
• Multiple active Epic certifications preferred.
• Experience with ServiceNow or similar IT service management tools.

Required Minimum Education

Bachelor’s degree in Allied Health, Information Technology, Computer Science, Healthcare Administration, or a related field required.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.