EPIC INSTALL- PROJECT COORDINATOR

MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, providing the clinical insights and tailored technologies needed to expand patient access, grow and connect care teams, and improve the health of rural and underserved communities.

We are hiring a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone.

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture rooted in our values.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 skilled professionals, working remotely across 49 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

Project Coordinator is responsible for coordination and management of new and existing related projects at OCHIN. In this position, you will be responsible for coordinating and facilitating meetings, preparing agendas, documenting meeting notes, tracking all follow-ups and assuring deliverables are executed to progress your projects forward. You will manage project plans, raise risks and create risk mitigation plans to assure deadlines are met. You will provide clear updates to and coordinate with other project managers and leadership at OCHIN to assure project health.

You will work closely with project champions, owners, and stakeholders to achieve successful projects requiring cross-functional activities and tracking between various teams at OCHIN. You will work closely with internal and external project managers, analysts, and operations staff who range in areas of expertise.

Essential Duties

• Coordinate small-scale projects under supervision or close direction from Managers
• Review resource requests for gaps and review with Supervisor
• Assist others in supporting Smartsheet utilization
• Update and maintain related project status
• Build and organize appropriate project plans for any assigned project at OCHIN
• Develop, document, and maintain/revise all project materials
• Act as primary contact point for assigned projects (new or existing) by working with all stakeholders needed to gather information and track progress to goals for interface implementation (i.e. vendors, OCHIN, clients, and external partners)
• Provide excellent customer services and build strong relationship with OCHIN members, strengthening their trust in the OCHIN partnership.
• Collaborate/negotiate with project champions/owners on project management strategy, timeframes, and specific outcomes to be achieved
• Manage risks/issues, communicate status, and negotiate changes in scope/resources/timeline to ensure project champion/owner and partner/client is satisfied with results
• Escalate risks/issues as appropriate to OCHIN leadership
• Other duties as assigned
• Assist in coordinating meetings and materials for team meetings as assigned
• Assist other Managers/Project Coordinators on projects (internal and external) as assigned
• Take clear notes and communicate with the project managers
• Help with scheduling meetings and resources of the project
• Update/create documentation as needed for the department
• Provide scoping meeting coordination and facilitation as needed/assigned to support technical resources in scoping activities.
• Provide operational support as assigned, including supporting and assisting with implementation of changes to project management and scoping processes as assigned
• Collaborate on process improvements within team and participate in process improvement efforts · Assist in identification of opportunities for process and quality improvement