ERP Executive
Summary
An ERP Executive in Pune who maintains ERP master data, processes project and procurement transactions (purchase orders, work orders, vendor bills), and keeps finance/billing records accurate. Day-to-day work is data entry, validation, reconciliation, compliance documentation, and Excel-based MIS reporting.
Key Responsibilities
1. ERP Data Management
• Maintain and update master data, including vendor details, materials, projects, cost centres, and other relevant records.
• Ensure accurate and timely entry of transactions into the ERP system. • Validate data and supporting documents before processing transactions.
• Maintain data integrity, consistency, and completeness across ERP modules.
• Conduct periodic data checks to identify and rectify discrepancies.
2. Project & Procurement Transactions
• Process and monitor project-related ERP transactions, including purchase requisitions, purchase orders, and work orders.
• Maintain project-wise records of budgets, commitments, expenses, and approved transactions.
• Verify transaction details against approved documents and authorization matrices.
• Coordinate with project and procurement teams to ensure timely and accurate recording of transactions.
• Track material and service-related transactions as applicable to project requirements.
3. Billing & Finance Coordination
• Maintain ERP records related to contractor bills, vendor invoices, payment entries, and other project-related financial transactions, as applicable.
• Ensure transactions are recorded against the correct project, cost centre, and accounting category.
• Coordinate with accounts and finance teams for transaction reconciliation and documentation.
• Monitor pending entries, approval statuses, and incomplete transaction records.
• Assist in maintaining accurate project cost and expenditure records.
4. MIS & Reporting
• Generate periodic ERP reports related to project expenses, purchase orders, work orders, vendor transactions, and other operational activities.
• Prepare data summaries and reports using MS Excel for internal review and management reporting.
• Reconcile ERP data with supporting records and identify discrepancies.
• Track pending transactions and prepare periodic status reports for relevant departments.
• Maintain organized records of ERP-generated reports and transaction documents.
5. Process Compliance & Documentation
• Ensure ERP transactions comply with established company procedures and approval workflows.
• Verify that transactions are supported by the necessary approvals and documentation.
• Maintain proper documentation of entries, amendments, and transaction records.
• Monitor adherence to defined data-entry standards and operational processes.
• Coordinate with relevant departments to ensure timely closure of pending entries and documentation gaps.