ES Administrative Assistant/Receptionist Long Term Sub

Provides receptionist and general office support to the Experiential School for a few months in second semester (to cover for an extended absence of an employee.)

Essential Functions

• Supports Head of Experiential School as directed
• Supports the Director of Program Operations as directed and assists with Licensure Compliance (PCLB)
• Operates the Experiential School phone system; answers all calls in a courteous manner, answers questions or directs calls to the appropriate party, takes messages and provides information and assistance to callers
• Professionally greets and assists staff, parents, students, prospective students/parents and visitors following appropriate security procedures
• Assists with Before Care and arrival routine
• Assists with the daily lunch routine
• Assists with dismissal duties, including half day students and afternoon carline
• Maintains the office/building appearance and maintains office supplies
• Liaison with Students, Shorecrest Community Association, SAGE Dining, School Offices, Substitutes and Maintenance
• Assists with the management of Faculty and Student attendance through the designated systems
• Reaches out to substitutes for same day or planned future coverage
• Maintains and updates Experiential School calendars, schedules, weekly documents and forms
• Submits work orders for any maintenance requests and replenishing of paper products
• May perform other duties assigned by the Head of the Experiential School

• High school diploma or GED and a minimum of six months previous experience in an equivalent position or equivalent amount of relevant training and experience
• Ability to apply common sense understanding and to carry out instructions furnished in written or oral form. Ability to ascertain which people may need immediate assistance and to act accordingly
• Must demonstrate competency with Google Suite and word processing applications
• Ability to use basic office equipment
• Ability to communicate effectively with all constituents in a school environment
• Proficient in using web-based tools
• Supports Shorecrest’s Mission and Core Values
• Possess or acquire specific training as required by Pinellas County Licensing Board