Estimator – Level II, Automatic Door Solutions

Job Summary

The Estimator – Level II independently prepares accurate, complete, and timely estimates for automatic door installation projects of routine to moderate complexity. This role is responsible for the estimating process from plan review and material takeoffs through vendor pricing, labor analysis, proposal preparation, and project handoff. The estimator applies established company standards and technical knowledge to resolve scope questions, assess installation risks, and develop cost-effective solutions while coordinating with sales, operations, and field teams. Complex or unusual conditions and exceptions to approved pricing or labor standards are escalated to leadership for review.

Core Values in Action

• Confident: Applies working knowledge of automatic door systems, estimating tools, plans, specifications, and pricing practices; independently develops estimates and clearly explains scope, costs, assumptions, and recommendations.
• Committed: Is responsible for assigned estimates from initial review through bid submission and handoff; validates quantities, pricing, and labor assumptions, meets deadlines, and escalates risks before they affect bid quality or delivery.
• Compassionate: Listens to internal teams, vendors, contractors, and customers; communicates professionally, considers project and installation needs, and supports coworkers in resolving bid questions and handoff issues.
• Innovative: Identifies practical improvements to estimating templates, cost data, and workflows; evaluates appropriate product alternatives and applies lessons from completed projects and field feedback.
• One: Coordinates with estimating, sales, project management, field teams, and suppliers to align scope, resolve discrepancies, and deliver clear, actionable information for successful automatic door installation projects.

Supervisory Responsibilities

• None

Responsibilities

• Independently reviews plans, specifications, door schedules, addenda, and bid requirements to establish the complete automatic door installation scope.
• Prepares and validates detailed material takeoffs and quantity summaries using company estimating tools and templates.
• Selects and specifies automatic door operators, activation devices, sensors, controls, accessories, and related installation requirements consistent with project documents and manufacturer guidelines.
• Obtains and evaluates vendor and supplier quotes for scope coverage, product suitability, availability, lead times, freight, and pricing; resolves discrepancies before finalizing estimates.
• Develops labor and installation cost estimates using approved labor units and project-specific conditions, including access, phasing, equipment, freight, and other applicable costs; seeks approval for exceptions.
• Prepares clear scope narratives, inclusions, exclusions, clarifications, and assumptions for proposals and internal bid reviews.
• Identifies scope gaps, document conflicts, installation constraints, and cost risks; coordinates clarification requests and escalates unresolved or complex issues to leadership.
• Prepares complete bid forms, proposals, and supporting documentation; verifies estimate accuracy and obtains required approvals before submission.
• Maintains organized, traceable estimate files, including takeoffs, pricing sources, quotes, drawings, correspondence, and revision history.
• Communicates directly with internal teams, vendors, general contractors, and customers to clarify estimating requirements and document scope decisions.
• Presents assigned estimates in bid reviews and leads estimating handoffs to project teams, explaining scope, cost assumptions, procurement needs, and outstanding risks.
• Coordinates with sales, project management, and field teams to validate installation assumptions and assess site conditions; incorporates project feedback into future estimates.
• Applies working knowledge of automatic door products, installation methods, applicable safety standards, accessibility requirements, and manufacturer guidelines; seeks specialist review when needed.
• Maintains estimating templates, cost information, and historical data within approved processes; recommends improvements and provides task-level guidance to less-experienced estimators as needed without formal supervisory authority.
• Performs other duties as assigned.

Essential Key Performance Indicators (KPI)

• Accuracy and completeness of assigned estimates, including material quantities, scope coverage, and labor assumptions
• On-time completion of estimates, proposals, and required bid reviews
• Completeness, traceability, and organization of bid documentation and estimate files
• Validation of vendor pricing and consistent application of approved cost standards, with documented approvals for exceptions
• Timely resolution and documentation of bid-related questions with internal teams, vendors, and customers
• Early identification, resolution, or escalation of scope gaps, installation risks, and missing information
• Quality of estimating handoffs and incorporation of project cost and field feedback into future estimates

Requirements

• High school diploma or equivalent required; associate degree or relevant coursework in construction, engineering, business, or a technical field preferred.
• Demonstrated experience independently preparing construction estimates required. Experience in automatic doors, commercial doors, electrical, glazing, or related installation work preferred; equivalent education, training, and hands-on experience considered when they demonstrate Level II estimating proficiency.
• Working knowledge of automatic door systems, components, product selection, and installation requirements.
• Ability to independently read and interpret plans, specifications, door schedules, addenda, and construction documents and identify scope gaps or conflicts.
• Proficiency in calculating material quantities, measurements, labor requirements, and project costs accurately and checking estimates for errors.
• Strong attention to detail, organization, time management, and follow-through, with the ability to be responsible for estimates from initial review through submission and handoff.
• Proficiency with spreadsheets, email, PDF review and takeoff tools, and estimating software; ability to maintain clear, traceable estimating records.
• Ability to communicate technical scope, cost assumptions, clarifications, and risks clearly and professionally to team members, vendors, contractors, and customers.
• Ability to prioritize multiple bids, meet deadlines, resolve routine estimating questions independently, and recognize when leadership or technical review is needed.
• Working knowledge of estimating standards, vendor quote evaluation, installation cost drivers, and applicable automatic door safety and accessibility requirements; commitment to keeping technical knowledge current.
• Valid driver’s license and reliable transportation for occasional site visits or meetings.

Physical Requirements

• Sedentary work with prolonged periods of sitting at a desk and working on a computer.
• Ability to frequently use a keyboard, mouse, telephone, and other office equipment.
• Ability to review detailed drawings, specifications, and electronic documents.
• Occasional standing, walking, bending, reaching, or climbing stairs during office and site activities.
• Occasional travel to customer offices, project sites, vendor locations, or company facilities.
• Ability to safely navigate active construction sites and uneven or unimproved surfaces when required.
• Must be able to occasionally lift and carry up to 25 pounds.