Event Administrative Assistant
Event Administrative Assistant – Seasonal
📍 Long Beach CA | 💲$25- $28 hour | Seasonal | August- November
Join the Thirteenth Floor Team
Thirteenth Floor Entertainment Group is the nation's leading creator of immersive, story-driven entertainment—and proudly the world's largest operator of Halloween attractions. With eighteen markets spanning Florida to California and millions of guests thrilled each year, we don't just produce events. We redefine what's possible. Headquartered in Denver and powered by a team of fearless creators, we've built a culture where curiosity, collaboration, and a relentless drive to go beyond expectations are the standard—not the exception. When you join Thirteenth Floor, you're not just taking a job. You're stepping into the magic behind the screams.
Returning applicants: If you have worked for Thirteenth Floor Entertainment Group in a prior season, please contact your location manager directly regarding rehire status. Do not submit a new application through the online system.
What You'll Do
As our Seasonal Event Administrative Assistant, you'll be the organizational backbone of Dark Harbor operations—keeping leadership focused, vendors coordinated, and the back office running smoothly while one of LA's most iconic seasonal events comes to life around you.
Administrative & Office Support
-
Manage incoming emails, calendar scheduling, and day-to-day administrative tasks for Dark Harbor leadership
-
Draft, proofread, and route correspondence with professionalism and accuracy
-
Maintain organized digital and physical filing systems for event documentation, contracts, and records
Vendor & Financial Coordination
-
Communicate with staff and vendors to coordinate deliveries, confirm timelines, and track outstanding invoices and payments
-
Track and reconcile event-related expenses, flagging discrepancies and ensuring timely submission to the corporate accounting team
-
Serve as the on-site liaison between Dark Harbor operations and corporate finance, keeping both sides aligned and informed
Operational Support
-
Provide responsive daytime support to Dark Harbor leadership across all phases of the event season—pre-opening, run of show, and strike
-
Assist with select evening events including media night and special show nights, providing on-site administrative and logistics support as needed
-
Anticipate leadership needs and proactively resolve scheduling conflicts, supply gaps, or communication breakdowns before they escalate