Event Coordinator

Position Summary

AUIB is seeking an organized and enthusiastic Event Coordinator to support the successful planning and execution of a wide range of university events that enhance student engagement and strengthen the institution's brand. Working closely with university departments, leadership, vendors, and external partners, the Event Coordinator will manage event logistics, budgets, guest experience, and on-site operations while ensuring every event is delivered professionally and aligns with AUIB's mission, values, and commitment to excellence. This role is ideal for a proactive professional who thrives in a fast-paced environment and enjoys creating exceptional event experiences.

Key Responsibilities

1. Plan and Coordinate Events: Organize academic, cultural, and institutional events from concept through execution.
2. Manage Event Logistics: Coordinate vendors, catering, audiovisual services, venue setup, budgets, and timelines.
3. Collaborate with Stakeholders: Work closely with university departments, leadership, and external partners to deliver successful events.
4. Support Guest Experience: Welcome VIPs and guests while ensuring professional hospitality and smooth event operations.
5. Evaluate and Improve Events: Collect feedback, prepare reports, and recommend improvements for future events.

Ideal Candidate Profile

1. Excellent organizational and multitasking skills.
2. Strong communication and interpersonal abilities.
3. Customer-focused with exceptional hospitality skills.
4. Proactive problem-solving and time management.
5. Ability to work effectively under pressure and meet deadlines.

Education and Experience

• Required Education: Bachelor's degree in Event Management, Hospitality Management, Business Administration, Marketing, Communications, or a related field.
• Years of Relevant Experience: Minimum 3 years of professional experience coordinating events, preferably within higher education or institutional environments.

• Specific Skills or Expertise:

  - Event planning and coordination.

  - Vendor and budget management.

  - Microsoft Office and reporting tools.

  - Event management software.

  - Project coordination.

• Additional Certifications: Certification in Event Management, Hospitality, or Project Management is preferred.

• Personal Attributes:

  - Organized and dependable.

  - Service-oriented.

  - Team player.

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