Event Coordinator

Job Posting End Date:

September 7, 2026

Department:

CONVENTION AND VISITORS BUREAU

Compensation Grade:

G24

Compensation Range & Starting Salary:

Pay Range G24- $54,579.20 - $85,051.20
Starting Salary – Minimum of the Pay Range

Job Exempt (If No, Position is eligible for overtime):

No

Scheduled Weekly Hours:

40

About Us:

Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. Apply now to join an organization where you truly make a difference.

Job Duties and Preferred Qualifications:

The mission of the Resort Programs & Special Events Office is to enhance Virginia Beach’s Resort Area environment for residents and visitors through coordination of City Code enforcement, entertainment programming, franchise business opportunities, hospitality services and maintenance. It also serves as the City-wide resource for special event and film production permitting, helping to create and capture meaningful experiences.

Job duties for this position include, but are not limited to:

• Mon- Fri 8:00 AM – 5:00 PM, Some Weekends, Varies based on event schedule
• Plan, direct, and supervise large events (5000+) ensuring compliance with occupancy agreements, conformance with safety and welfare regulations, contractual requirements, and delivery of exceptional quality customer service.
• Coordinate the permitting process and coordination of City services/logistics for special events, beach weddings, commercial and private property and film productions. Create detailed City Service Request in a timely manner through computerized event management system to distribute to other City Departments.
• Act as liaison between event organizers and state/city agencies. Monitor and critique special events and filming activities to ensure compliance with City policies/codes and regulations.
• Organize and prioritize work to meet deadlines with special attention to detail and be able to work independently exercising judgment and initiative.
• Proficiency with Customer Relationship Management (CRM) software and Microsoft Office Suite.
• Monitor City contracts for special events, entertainment and franchises and report to management on compliance with terms and conditions.
• Compile data, prepare reports regarding special events and filming activities.
• Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the manager based on current workloads and department needs.
• Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs.
• As a City employee, you will enjoy a generous benefits package that includes paid time off, paid holidays, health, dental and vision insurance options, a wellness program, retirement, tuition reimbursement and more.

The ideal candidate will have:

• 2 years direct experience managing outdoor special events
• Experience collaborating w/City & State agencies on event logistics

Additional desired skills:

• Experience with at least 3 types of events: festivals, concerts, sporting events, parades, conventions, charitable events, or expressive activity
• Experience managing events with attendance of 5,000+
• Proficiency with Customer Relationship Management (CRM) software and contracts
• Basic knowledge of City codes

As a City employee, you will enjoy a generous benefits package that includes paid time off, paid holidays, health, dental and vision insurance options, a wellness program, retirement, tuition reimbursement and more.

Additional requirements:
• DMV Transcript: Yes
• CDL: No
• Drug & Alcohol Clearinghouse: No
• CPS Check: No
• Physical: No
• Respirator: No
• Psychological Screening: No
• Polygraph: No
• At Will: No

Minimum Requirements:

Minimum Qualifications: High school or GED plus six years’ experience in fields such as event supervisor, hotel event coordinator, association meeting planner, business or public administration, public relations, hotel/restaurant management, or supervision in a public assembly facility utilizing the knowledge, skills, and abilities listed above; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Must have a current and valid driver’s license. Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs.

Skills:

Working Conditions:

Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business.

The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile. Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.

https://workingcondition-summary-prod.s3.amazonaws.com/P10858.pdf

Official Job Descriptions:

To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=E

VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.

Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.