Event Coordinator (Contract)

About the role

We are looking for an Event Coordinator to support our events team across marketing, planning and on-site delivery of a professional conference held from January 26-27 in Singapore. For the right person, there is the potential to move into a full-time role at the end of the contract

Key responsibilities

Event website and content

• Update the event site with speaker profiles, agenda changes, sponsor logos and news
• Proofread pages and check links, dates and session times before they go live
• Support event marketing with email, social media and promotional copy and design as needed

Delegate support

• Respond to delegate queries by email and phone on registration, tickets, travel and logistics
• Maintain accurate delegate records and help prepare attendee lists and badges

Sponsor deliverables

• Track sponsor entitlements against contracts, such as logos, passes and other deliverables
• Collect sponsor assets and confirm they meet specifications and deadlines
• Check that every deliverable is in place before and during the event

Stage assets and presentations

• Collect, organise and version-control all presentations, videos and stage graphics
• Check files for format, branding and running order, and follow up on late submissions
• Prepare the final presentation pack for the AV team and manage last-minute changes

Event-day operations

• Support the team on site with setup, registration, speaker and green-room management
• Help keep sessions on schedule and act as a point of contact for delegates and sponsors
• Assist with breakdown and post-event wrap-up, including feedback collection and asset archiving

Requirements

Essential

• Diploma or degree in Events, Marketing, Communications, Hospitality or a related field, or equivalent work experience
• Strong written and spoken English, with a careful eye for detail
• Highly organised, able to track many files, deadlines and requests at once
• Proficient in Microsoft Office or Google Workspace, particularly PowerPoint and Excel
• Calm and courteous, with the ability to work effectively under pressure and communicate professionally with delegates and sponsors
• Available throughout the full contract period, including all event days and occasional long hours on-site.

Nice to have

• Experience updating a website through a CMS
• Previous experience working or volunteering at conferences, exhibitions or live events
• Basic design skills using Canva or similar tools
• Comfortable using AI tools to draft content, summarise information and work more efficiently

How to apply

Send your CV and a short note on why you're interested to lavina@media-partners-asia.com with the subject line "Event Coordinator Application" by October 25, 2026. Shortlisted candidates will be contacted for an interview.