Event Coordinator (Contract)

Puck is seeking a detail-oriented and dynamic contract Event Coordinator to join our marketing team. This role will support the events team in planning, executing, and managing high-quality events that reflect our brand's commitment to delivering premium news and analysis. The ideal candidate will bring strong organizational skills, vendor management expertise, and the ability to thrive in a fast-paced media environment.

This role is located out of Puck's New York City headquarters. Candidates must be able to work in the office a minimum of 2 days per week, when not traveling. Remote candidates will not be considered.

Primary Responsibilities:

• Support all logistical aspects of events from initial concept through execution, including venue selection, catering, AV, print signage, and production coordination
• Support development of comprehensive event timelines and run-of-show documents to ensure seamless execution
• Track expenses within event budgets and ensure cost-efficiency without compromising quality
• Identify, select, and negotiate with vendors including venues, caterers, AV companies, print vendors, florists, and other service providers
• Manage vendor relationships and contracts to ensure deliverables meet expectations and deadlines
• Manage internal project decks and documents, ensuring notes and updates disseminate to XFN teams in a timely manner
• Create and manage Splash pages
• Work closely with events and cross-functional teams including marketing, editorial, and leadership to align events with Puck’s branding and messaging
• Manage on-site logistics, staff coordination, and real-time troubleshooting during events
• Maintain vendor and venue trackers, and consistently stay on top of new venues in Puck’s key markets

To best perform in this job, you will demonstrate:

• Organizational Excellence: Strong organizational and time management skills with meticulous attention to detail
• Communication: Excellent written and verbal communication, negotiation, and interpersonal skills
• Experience: Proven experience with event planning and project management
• Problem-Solving: Strong analytical and problem-solving abilities with a proactive mindset
• Adaptability: Ability to handle a fast-paced environment, manage multiple priorities simultaneously, and remain calm under pressure
• Flexibility: Willingness to work evenings and weekends as required for events. This role requires 10-20% travel.

Qualifications:

• 2-3 years experience planning events in media, tech, or at an agency
• Familiarity with high-profile guest management and executive-level events
  

Expected hours and salary:

• The pay range for this role is $55 - $70 per hour, but the final offer amount is dependent on incumbent’s relevant experience, skill-level, and location
• The Event Coordinator role will initially be contracted for 30 hours per week, with the opportunity to bill additional hours as needed