Event Coordinator

Own customer (PX) education workshops and college-partner execution liaison, so clinics and events run flawlessly and generate meaningful customer and college engagement and outcomes.

Core Functions / Accountabilities

1. PX Workshop Management — schedule Spring/Fall PX events; publish timelines; manage speakers/travel/hotels; ensure branded content and on-site readiness.
2. College & Clinic Liaison — serve as point of contact to colleges/clinics; handle clinic training, communications, and stipend management.
3. Logistics, Set-Up & Package Tracking — own end-to-end shipments (kits/booth/print), confirm deliveries.
4. Registration & Marketing Coordination — coordinate with Marketing and CS to drive registration and ensure accurate attendee data; reconcile attendance vs. registration.
5. Reporting & ROI — deliver post-event ROI reporting (attendance, costs, outcomes) and share survey insights with leadership within SLA.

Measurables (Scorecard)

• PX attendance targets achieved by season
• 100% stipend/liaison requests processed on time
• Zero missed shipments; all events pass setup checklist
• Registration/attendance reconciliation within 48 hours post-event
• ROI reports delivered within 1 week post-event with insights and actions

Key Responsibilities

• Coordinate PX workshop speakers, travelers, and eligible customer travel; manage hotel negotiations and meeting-space needs.
• Collect final slide decks; confirm required slides/tools are included; support on-site AV and timing/run-of-show.
• Execute customer-outreach efforts (calling radius, surveys, scripts) with Posture Specialists; prepare name tags and workshop kits per SOP.
• Serve as College Liaison POC (account questions, Grad Pack orders, product guidance).
• Summarize post-workshop survey results; track trends and present recommendations.
• Ensure each event adheres to company brand standards and provide feedback to event management, speakers and travelers.