Event Coordinator

Under the direction of the Senior Event Manager, performs various duties in the coordination and production of small, local, and/or short-term business including meetings, banquets, special events, and public functions. They also provide event coverage assisting the Event Managers with larger, regional, or national meetings/events.

Responsibilities:

• Assist the Event Manager(s) and Senior Event Manager with coordination and coverage of assigned events.
• Contacts lessees to determine specific needs of events and records information for distribution to appropriate staff
• Produce complete event documents
• Produce computer drawn floor plans detailing set-ups and requirements that comply with all life safety/fire codes and obtains fire marshal approval of those required.
• Guides clients in preparation of events by interpreting and explaining contract/handbook provisions, policies and procedures
• Supervises and approves set-ups for events and works with clients to make necessary changes
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events
• Follows up on all client requests, concerns and problems.
• Maintains detailed files concerning each event
• Acts as Manager on Duty for assigned events
• Preparing billing documents
• Perform additional duties as assigned.

Qualifications:

• Bachelor's Degree preferred
• One to three years relevant experience
• 1 year of convention center, conference center, or hotel event coordination or convention service work or any combination of education and experience equivalent to these requirements