Event Coordinator
Summary
Coordinates corporate events and manages procurement for a food and beverage company in Singapore, handling vendor negotiations, logistics, and administrative tasks.
Procurement Responsibilities
• Source and evaluate suppliers, vendors, and service providers.
• Request quotations, compare pricing, and negotiate the best terms.
• Prepare purchase requisitions and purchase orders (POs).
• Monitor inventory levels and coordinate replenishment of office and event supplies.
• Track deliveries and ensure timely receipt of goods and services.
• Maintain procurement records, supplier databases, and contract documentation.
• Coordinate with the finance department on invoices, payments, and budget tracking.
• Build and maintain strong relationships with suppliers to ensure quality, cost-effectiveness, and timely delivery.
• Ensure procurement activities comply with company policies and procedures.
Event Coordination Responsibilities
• Plan, organize, and coordinate corporate events, meetings, exhibitions, training sessions, and company functions.
• Liaise with different departments
• Prepare event budgets, schedules, and timelines.
• Coordinate event logistics, including , equipment, and transportation.
• Ensure all event materials, promotional items, and supplies are procured on time.
• Supervise event setup, execution, and dismantling.
• Resolve any issues during events to ensure smooth operations.
• Conduct post-event evaluations and prepare event reports.
Administrative Responsibilities
• Maintain accurate procurement and event documentation.
• Prepare reports on procurement costs and event expenditures.
• Coordinate with internal departments to understand purchasing and event requirements.
• Manage multiple projects and deadlines simultaneously.
• Perform other administrative duties as assigned by management.
Requirements
• Diploma or Bachelor's degree in Business Administration, Procurement, Event Management, or a related field.
• 2–5 years of experience in procurement and/or event coordination.
• Strong negotiation and vendor management skills.
• Excellent organizational, communication, and multitasking abilities.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work independently and under pressure.
• Willing to travel or work flexible hours when required for events.
• Prior experience in the Food & Beverage (F&B) industry is an advantage.
Salary: To be discussed during the interview.