Event Manager

Position Purpose:

This position is responsible for the overall project management of all AWM and Charis Bible College events, including performances, home, internal, away & hosted events. This position is expected to lead large interdepartmental stakeholder meetings to monitor the progress and successful planning of these events.

Essential Duties:

• Hold regular major stakeholder project meetings to ensure timely completion of tasks and identification of new issues to plan and manage events from start to finish.
• Communicate with major stakeholders, workgroups, and vendors as necessary to keep projects on track for planned completion dates and within defined parameters.
• Identify potential risks, constraints, or other failure points in projects and communicate those to the Director.
• Proactively identify additional stakeholders as necessary within event planning and successfully onboard them to the project.
• Maintain comprehensive oversight of the event project plan, following up with each stakeholder via email, phone, or in person as necessary.
• Monitor all key tasks and associated deliverables throughout the execution phase, reporting on issues as they arise.
• Hold status meetings and provide direction as needed.
• Ensure all operational plans are accurate before each meeting and prior to the final event.
• Review event marketing assets for accuracy & communicate necessary revisions.
• Participate in weekly team meetings & provide regular event project status updates to the Director.
• Keep all event project management systems & internal documentation up to date, communicating changes as they occur.
• Serve as the primary point of contact with the venue at away events & ensure accuracy of event details.
• Oversee events onsite to ensure all details are being executed according to plan.
• Troubleshoot potential issues during the event, keeping ministry needs & project event goals in mind.
• Prepare post-event reports and schedule debriefs as needed.
• Other duties as assigned.