Event Manager - Weddings

Event Manager - Weddings Company: Xcel HR Solutions Job Location: Chennai, Tamil Nadu, India Employment Type: Full-time Experience Required: 4 - 5 years Key Responsibilities Client Relationship Management Independently manage day-to-day communication with assigned clients. Build strong, long-term client relationships. Understand client objectives, requirements and expectations. Lead client calls, meetings and project updates. Proactively identify requirements and provide solutions. Manage client feedback, changes and escalations. Event Briefing & Project Planning Understand and interpret detailed client briefs. Convert requirements into clear internal briefs and action plans. Develop timelines, deliverable trackers and responsibility matrices. Coordinate Creative, Production, Technical, Logistics, Hospitality and other teams. Ensure stakeholders understand responsibilities and deadlines. Support client presentations, proposals, concepts and pitch documents. End-to-End Event Management Own assigned events from briefing to closure. Coordinate project deliverables and timelines. Monitor milestones, approvals, dependencies and risks. Conduct internal reviews to keep projects on track. Coordinate site visits, venue inspections, rehearsals and walkthroughs. Ensure approved concepts and requirements are translated accurately into execution. Creative & Content Coordination Work with Creative and Strategy teams on concepts and presentations. Translate client feedback into clear creative direction. Coordinate branding, communication, scripts, content and collateral. Manage feedback and approval cycles. Production & Vendor Coordination Coordinate with Production and Operations teams. Understand fabrication, branding, AV, stage, technical, hospitality and logistics requirements. Coordinate vendors where required. Track production timelines and quality. Identify execution challenges in advance. Commercial & Scope Management Understand estimates, budgets and approved scope. Coordinate with commercial/accounts teams. Identify scope changes and additional requirements. Ensure additional requirements are documented and commercially evaluated. Support approvals, POs and commercial documentation. Maintain awareness of project profitability and cost implications. Event-Day Management Act as the key client coordination point during setup and execution. Be present on-site as required. Coordinate client, production, technical, hospitality and operations teams. Ensure deliverables are executed as approved. Handle last-minute changes professionally. Take ownership of resolving issues. Documentation & Reporting Prepare Minutes of Meetings and action trackers. Maintain timelines, approvals and communication records. Prepare project status updates. Coordinate post-event reports and documentation. Ensure proper project handover and closure. Business Development & Client Growth Identify opportunities within existing accounts. Understand upcoming client requirements. Support repeat business and client retention. Contribute to pitches and new business proposals. Build relationships with multiple client stakeholders. Support account growth with the Account Director / Business Head. Key Skills & Competencies Strong client relationship management and communication. Strong planning, project coordination and follow-up. Good understanding of event production and execution. Ability to manage multiple projects and stakeholders. Strong presentation, negotiation and interpersonal skills. Excellent attention to detail and ownership. Problem-solving and crisis-management ability. Ability to coordinate Creative, Strategy, Production, Technical, Logistics, Hospitality and Finance teams. Commercial awareness of budgets, scope and profitability. Proficiency in MS Office / Google Workspace and project trackers. Ideal Candidate 45 years of relevant experience in Events, Experiential Marketing, Advertising, MICE, Conferences or related industries. Independently managed client accounts and events. Confident in client meetings and presentations. Comfortable managing senior client stakeholders. Able to drive projects from briefing to execution. Demonstrates maturity, ownership and strong follow-through. Comfortable working under pressure and handling last-minute changes. Willing to travel and work extended hours during event execution. Has an account-growth mindset and identifies repeat-business opportunities. Interested candidates can share their CVs on hidden_email .