CALL FOR EVENT PLANNERS

At Billion Events, we don’t just plan events — we create unforgettable moments. From world-class corporate summits to luxury weddings and stylish social gatherings, our work speaks of excellence, creativity, and precision. As we continue to grow our footprint across East Africa, we are expanding our trusted circle of event professionals.

Are you driven by the thrill of flawless execution?
Do you obsess over the smallest details that make the biggest difference?
Are you passionate about turning ideas into breathtaking experiences?

We’re looking for dynamic, operations-savvy, and passionately creative individuals to join us as Project-Based Event Planners — people who are excited to roll up their sleeves, bring visions to life, and work alongside some of the region’s finest brands and clients.

This is your chance to be part of a brand that’s redefining events in East Africa — one experience at a time.

Role: Project-Based Event Planner

Reporting to: Group Project Manager
Contract Type: Per-Project Engagement
Location: East Africa (with ability to travel based on event location)

Key Responsibilities – Event Planner

• As an Event Planner at Billion Events, you will work under the guidance of the Project Manager and collaborate closely with internal teams to ensure seamless event execution from concept to completion. Your core responsibilities will include but not limited to:
  

• Act as the primary point of contact for assigned clients throughout the event lifecycle.
  
• Meet with clients to understand their event objectives, preferences, and budgetary considerations.
  
• Propose tailored solutions that align with client needs and the Billion Events standard of excellence.
  
• Maintain strong, trust-based relationships with clients, ensuring clear communication and a positive experience.
  

Event Planning & Execution

• Lead end-to-end planning and coordination of assigned events—from ideation to execution and post-event review.
  
• Create and manage detailed event timelines, task checklists, and project documents.
  
• Oversee all event logistics including venue setup, on-site coordination, guest flow, teardown, and contingency handling
  

• Research, evaluate, and book appropriate venues in line with event requirements.
  
• Negotiate contracts and manage logistical elements such as transportation and accommodation where necessary.
  
• Ensure timely coordination and quality control of all vendor deliverables.
  

• Prepare and manage event budgets, ensuring all activities remain within agreed financial parameters.
  
• Track expenses, maintain accurate records, and ensure accountability throughout.
  
• Submit post-event reports, debrief summaries, and lessons-learned documents to support continuous improvement.
  

Collaboration & Team Coordination

• Work closely with the CEO and internal teams including the Admin & Brand Coordinator to harmonize plans and task execution.
  
• Support the marketing and consultancy teams with event-specific feedback and data.
  
• Participate in strategy and debrief meetings, offering insight based on event experience.
  

Marketing Support & Brand Representation

• Assist in pre-event promotional efforts and support brand awareness through client-facing interactions.
  
• Represent the Billion Events brand with professionalism and enthusiasm, both online and on-site.
  
• Support content documentation during events for use in marketing and reporting (e.g., photos, videos, testimonials).
  

Requirements

Who We're Looking For:

Someone who lives and breathes logistics, thrives under pressure, loves the energy of events, and has a knack for executing big ideas with precision. Whether you’ve led projects before or are rising quickly in the field, we want East Africa’s next generation of event execution stars.

We’re looking for passionate and detail-driven individuals who are eager to make their mark in East Africa’s dynamic event industry. The ideal candidate will possess the following:

• A Bachelor’s degree in Hospitality Management, Events, Business Operations, Marketing, Communications, or a related field.
  
• A strong background or deep interest in events, hospitality, marketing, communications, or project management.
  
• Outstanding coordination abilities with a keen eye for timelines, execution details, and structured planning.
  
• Excellent written and verbal communication skills with the ability to engage clients, vendors, and internal teams professionally. Strong negotiation and people skills are a must.
  
• A natural flair for customer service and the ability to manage client expectations with empathy, efficiency, and professionalism.
  
• Comfortable using digital tools such as Zoho (especially Zoho Backstage), Google Suite, Canva, Excel, and other event/project management platforms.
  
• Competent in developing and managing event budgets, ensuring adherence to financial plans while delivering high-quality experiences.
  
• Comfortable working in high-pressure, fast-paced environments and able to adjust to changing priorities with a positive attitude.
  

Why Join Us?

· Work alongside top-tier industry professionals

· Be part of iconic events across Kenya, Uganda, Tanzania, and beyond

· Flexible project-based engagements — get paid per project

· Chance to grow your portfolio and learn from industry leaders

· Be part of something bold — Billion is redefining event planning in East Africa