Event Porter

Job Summary:

The Event Porter is responsible for setting up, servicing, and cleaning event spaces before, during, and after standardized public programs, civic education forums, donor convenings, and signature special events. This role supports event operations and ensures guests experience a clean, safe, and welcoming environment. The Event Porter works closely with Event Manager, staff, clients, and other team members to maintain high operational standards and seamless event execution. Must be available to work a flexible schedule, including daytime, evenings, weekends, and holidays.

Duties & Responsibilities:

Logistical Layout Coordination:

• Review approved floorplans and precisely set up chairs, tables, staging, and other event furniture to meet standard operational layouts or custom client requests.
• Perform thorough pre-event cleaning of the venue space, including sweeping, mopping, vacuuming, and disinfecting high-touch surfaces to ensure a pristine presentation prior to guest arrival.
• Assist with banners, signage, and other basic event setup needs.

Mid-Event Operations Support

• Actively monitor high-traffic areas during programs to bus tables, clear trash, wipe down spills, and maintain impeccable cleanliness.
• Regularly check and service restrooms and public areas, ensuring paper goods, liners, and soap are fully restocked throughout the event.
• Maintain situational awareness to identify and mitigate safety hazards or misplaced inventory immediately. Respond promptly and professionally to radio calls for clean-ups or operational support via walkie-talkie.
• Serve as a welcoming, helpful presence for guests, speakers, and vendors by providing accurate directions, running urgent operational errands, and coordinating closely with the event and technical teams.

Restoration

• Efficiently dismantle setups, break down event furniture, and carefully pack away signage and linens. While also managing inventory to ensure that every items is accounted for and the condition of return.
• Execute thorough post-event cleaning protocols, including comprehensive trash and recycling removal, liner replacement, sweeping, and mopping.
• Restore all spaces to their original, standardized pre-event condition or reset the layout entirely to prepare for the next scheduled program or museum opening.