Events Administrative Assistant (Seasonal)

Title - Events Administrative Assistant

Department - Advancement

Location - Hybrid: Avon & Camp Offices & Remote Work

Reports To - Events Manager

Status - Part-Time, Seasonal

Classification - Non-exempt

Schedule - Weekdays, Weekends, Evenings, Holidays

Hours - Up to 20 / week

POSITION SUMMARY

The Events Administrative Assistant furthers the Mission of Roundup River Ranch by providing extensive administrative support to the Development Team for the development function, general fundraising activities, and signature events (The Bullseye Roundup & A Grateful Harvest). This is a seasonal/temporary (July & August) part-time position to support with the high demand event and fundraising season.

ESSENTIAL JOB FUNCTIONS

General Administration:

• Supports general administrative needs associated with development, events, and fundraising activities
• Assist with event and development tracking spreadsheets
• Track and enter in-kind donations
• Helps with handwritten thank you notes to our online auction supporters
• Assist Development Team with daily operations and errands

Events:

• Help support fulfillment of donor silent auction packages including picking up of items prior to the events and delivering items after the event
• Work closely on our event platform with the Development team
• Supports preparation of event materials and donor gifts
• Support preparation and execution of The Bullseye Roundup and A Grateful Harvest events
• Other duties as assigned