Job Description – Events Executive

Company: COSMOMK PTE. LTD.
Position: Events Executive
Department: Events & Marketing
Location: Singapore
Employment Type: Full-Time / Part Time

Key Responsibilities

1. Event Planning & Management

• Plan, coordinate and execute events from concept to completion.
• Manage event timelines, budgets, venues, suppliers, contractors and manpower.
• Coordinate event logistics including venue setup, registration, equipment, signage, materials and refreshments.
• Prepare event schedules, checklists, floor plans, run sheets and operational plans.
• Liaise with internal teams, event partners, vendors and external stakeholders.
• Ensure events are delivered professionally, smoothly and according to schedule.
• Conduct post-event evaluation and prepare reports on attendance, engagement and overall performance.

2. Roadshows & Exhibitions

• Organise and manage COSMOMK roadshows, exhibitions, bazaars, trade shows and promotional booths.
• Coordinate booth design, setup, dismantling, branding, promotional materials and manpower.
• Manage on-site operations and resolve issues quickly during events.
• Coordinate staff schedules, event duties and customer engagement activities.
• Support lead generation, registration, enquiries and customer engagement during roadshows.
• Identify opportunities for new exhibitions, community events and strategic event partnerships.

3. Media, Photography & Content

• Coordinate photography and videography for events, workshops, roadshows and corporate activities.
• Capture or coordinate event photos, short videos, interviews, testimonials and behind-the-scenes content.
• Work closely with photographers, videographers, designers and social media teams.
• Ensure sufficient high-quality visual content is produced for social media and marketing purposes.
• Organise and maintain event photo/video files and content assets.
• Support the creation of event recap videos and promotional content.

4. Corporate & Community Events

• Assist in organising corporate talks, workshops, seminars, networking sessions and community programmes.
• Coordinate with companies, HR teams, associations, partners and event organisers.
• Support speaker, trainer and VIP arrangements.
• Ensure participants receive a professional and positive event experience.

5. Marketing & Promotion

• Work closely with the Marketing and Sales teams to promote upcoming events.
• Support event campaigns, social media promotions, invitations and registration activities.
• Prepare event promotional materials and coordinate distribution.
• Assist in developing creative event concepts, themes and audience engagement activities.
• Track event leads, registrations and customer enquiries.

6. On-Site Event Operations

• Be present on-site to oversee event execution and troubleshoot operational issues.
• Coordinate registration counters, crowd flow, stage programmes, activities and booth operations.
• Brief event crew, promoters and temporary staff before events.
• Ensure branding and corporate presentation standards are maintained.
• Manage last-minute changes and unexpected situations professionally.

Requirements

Diploma or Degree in Event Management, Marketing, Communications, Business, Media or a related field.

1–3 years of experience in event management, roadshows, exhibitions, marketing or related areas.

Strong organisational and project coordination skills.

Good communication and interpersonal skills.

Comfortable working with vendors, partners, customers and event crews.

Able to work independently and manage multiple projects simultaneously.

Strong problem-solving and time-management abilities.

Willing to work evenings, weekends and public holidays when required for events.

Proficient in Microsoft Office / Google Workspace.

Basic knowledge of photography, videography and social media content production is an advantage.

Experience with exhibitions, roadshows, corporate events or community events will be highly advantageous.

We are looking for someone who is:

Energetic, proactive and hands-on

Highly organised and detail-oriented

Creative and confident in developing event ideas

Comfortable communicating with people from different backgrounds

Able to work under pressure and solve problems quickly

Passionate about events, marketing, media and customer experiences

Positive, team-oriented and professional

Interested in being part of a growing and innovative company