Events Coordinator

R.J. Corman Railroad Group is currently seeking an organized and detail-oriented Events Coordinator to join our team in Nicholasville, KY.

Responsibilities:

Event Planning & Coordination:

Coordinate and oversee all aspects of assigned events, including:

• Collaboration with internal departments and service providers.
• Logistics, parking, and transportation arrangements.
• Lodging accommodations and travel schedules.
• Rental equipment and services.
• Event signage.
• Vendor sourcing, contract management, and oversight.
• Invitations and promotional materials.
• Safety and security planning.
• Event setup, teardown, and cleanup.
• Reservations and attendee confirmations.
• Space planning and event layouts.
• Venue coordination and hospitality orders.
• Entertainment arrangements.
• Event décor and decorations.

Inventory & Equipment Management

• Maintain and organize inventory for all R.J. Corman event supplies.
• Coordinate the maintenance, operation, and cleaning of event equipment.
• Identify and address safety and operational concerns.
• Organize, inventory, clean, and oversee repairs for event equipment and materials, including tables, chairs, linens, staging, pipe and drape, coolers, sound systems, signage, and related items.
• Schedule, perform, and document maintenance activities for all event equipment.
• Inventory and replenish supplies as needed in Command Centers.
• Conduct monthly inventory and equipment audits.
• Maintain and update equipment records within Fleet Manager.
• Ensure Department of Transportation (DOT) compliance for all vehicles.
• Regularly clean and audit storage buildings and equipment storage areas.

Additional Duties

• Maintain and coordinate the employee pool vehicle fleet.
• Assist the Hospitality Services Manager with additional duties and special projects as assigned.

Specialized or Technical Knowledge, or Education and Experience:

• Associate degree in business, event management, hospitality, or a related field, or an equivalent combination of education and experience.
• Three to five years of related experience preferred.
• Strong interpersonal and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience maintaining databases and records.
• Familiarity with modern office communication and telephone systems.
• Strong organizational, problem-solving, and attention-to-detail skills.

Physical Requirements:

• Ability to travel as required.
• Availability to work evenings and weekends as needed.
• Ability to lift and move equipment weighing up to 50 pounds.
• Ability to operate and perform basic maintenance on facilities and event equipment.

Environmental Conditions:

• Primarily office-based environment with periodic work at event sites and storage facilities.