Events Operation Executive

Pre-Event Preparation & Logistics

Event Packing: Accurately pack event equipment, props, marketing collaterals, and inventory based on event pack-lists.
Inventory Control: Maintain, organize, and track event inventory/assets in the warehouse/storage area.
Vendor & Asset Coordination: Assist with loading and unloading materials safely into transport vehicles.

On-Site Execution

On-Site Deployment: Travel to event venues for setup, bump-in, and operational support.
On-Site Operations: Act as the ground contact during events to manage crowd flow, troubleshoot minor technical/logistical issues, and support team members.
Vendor & Client Support: Coordinate with venue managers, AV technicians, and external vendors on-site to ensure smooth execution.

Post-Event & Teardown

Teardown & Bump-Out: Lead or assist in the systematic dismantling and tearing down of event setups immediately after event conclusion.
Return & Audit: Load equipment, transport assets back to the warehouse, unpack, and audit items for damages or missing inventory.
Post-Event Report: Report any broken or missing assets and suggest operational improvements for future events.
Requirements & Qualifications
- Experience: 1–2 years of experience in event operations, logistics, or ground execution (fresh graduates with a strong passion for events are welcome to apply).
- Physical Stamina: Willing and able to handle physical work, including standing for long hours and lifting event equipment/boxes.
- Flexibility: Willingness to travel to various event locations and work flexible hours, including weekends, early mornings, or late nights depending on event schedules.
- Skills: Strong organizational skills, attention to detail, and a problem-solving mindset.
- Attributes: Reliable, punctual, proactive, and a great team player who works well under pressure.
- Bonus: A valid driver's license (e.g., Class 3) is a strong advantage for transporting event materials.

See also