Events & Programming Manager
Posted Updated
The Events & Programming Manager is a hands-on, highly organized, guest-focused professional responsible for managing public programming, private events, and multi-day retreats at Black Prong Equestrian Village.
This role blends event production, venue management, hospitality coordination, and on-site execution. The ideal candidate thrives in a fast-paced environment, is calm under pressure, and loves bringing memorable experiences to life.
Key Responsibilities
- Plan, manage, and execute a year-round events calendar, including:
- Live music, comedy, tastings, and recurring public events
- Weddings, receptions, and private celebrations
- Multi-day wellness retreats and special programs
- Equine and nature clinics and program series
- Serve as the primary point of contact for clients, performers, retreat leaders, and vendors
- Lead on-site event execution, including setup, guest flow, vendor coordination, and breakdown
- Coordinate with Operations, Food & Beverage, Guest Relations, and Marketing teams
- Manage entertainers, vendors, contracts, timelines, and logistics
- Conduct site tours and convert event inquiries into bookings
- Support event pricing, job costing, deposits, and payment timelines
- Upsell food & beverage, amenities, AV, and experience enhancements
- Maintain strong client relationships before, during, and after events
- Help develop event SOPs, hospitality standards, and staff training materials
- Work evenings, weekends, and holidays as required by the event schedule