Examination Executive (Admin, 1 year contract convert to Perm)

Summary of the Job Description

• Manage the entire assessment administrative process for Academy and University Programmes for main and re-examination / deferred examination / supplementary examination / quizzes / class tests / mid-term tests / deferred or re quizzes and re class tests.

• Liaise with University partners, overseas colleges, appointed vendors, internal / external stakeholders and invigilators on assessment and exam administration matters.

Job Description

Examination Operations Management

• Manage confidential student and examination data in our student and learning management systems.

• Pre-assessment (Quizzes, Class Tests and Exams)

Carry out administrative tasks to prepare for assessment (Quizzes, Class Tests and Exams) in face-to-face examination setting which includes:

• Liaise with Lecturers and Module Leaders for pre moderation of examination question paper

• Resource planning including booking of exam venue and invigilator deployment

• Updating examination schedule accurately

• Preparing quizzes, class tests and exams materials for Assessment/ Examination Day held in campus/ online

• Briefing invigilators as needed to ensure smooth running of the assessment/ Examination

Actual Day operations

• Manage face-to-face/ online examination and quizzes, / class test held in Campus

• Ensure the smooth running of the examinations

• Work with invigilators to ensure that exam procedures are adhered to

• Handle academic misconduct cases and any issues on day of examinations

Post-assessment (Quizzes, Class Tests and Exams)

• Carry out administrative tasks for post assessment process for face-to-face assessments, which include:

• Ensuring that the markers adhere closely to the marking of scripts timelines

• Preparing and liaising with academic faculty member for post moderation

• Updating graduating status of students at Examination and Awards Board and in the Student Management System

Prepare and Manage University Examination Board

• Liaise with University Partners for pre and post moderation work

• Carry out administrative tasks to prepare for the Board meeting

Administrative work

• Process exam-related procurement/finance matters promptly according to timelines

New programme exam operations

• Attend programme briefings, obtain required information and plan for the 1st assessment / exams

• Liaise with internal and external stakeholders to work out assessment processes and processing timelines

• Draft assessment / exam work process for the new programme

Internal and External Stakeholder management

• Work with School (Operations and Academics) on related examination operations

• Liaise and coordinate with outsourced business partner on the monitoring and tracking of work processes

• Manage the assignment and deployment of invigilators for online and onsite campus exams

Others

• Any other duties as required by the Reporting Officer from time to time.

Job Requirements

• Degree in any field

• Excellent organizational and multitasking skills

• Strong communication and interpersonal skills with various stakeholders

• Willing to work 1 to 2 hours beyond the official working hours as and when examinations are mounted in the weekday evening and Saturday. Time off will be given accordingly.
  

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

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