Executive Administrative Assistant-FO
Posted
Executive Administrative Assistant
About the Organization
Now is a great time to join Redhorse Corporation. Redhorse specializes in developing and implementing creative strategies and solutions with private, state, and federal customers in the areas of cultural and environmental resources services, climate and energy change, information technology, and intelligence services. We are hiring creative, motivated, and talented people with a passion for doing what's right, what's smart, and what works.
Position Description
Redhorse Corporation has an opening for an Executive Administrative Assistant on a task with the Office of Energy Efficiency and Renewable Energy (EERE). The Executive Administrative Assistant will perform a variety of administrative functions to support the operations and specialized administrative support tasks of a non-routine and non-repetitive nature.
Position Requirements include but are not limited to:
About the Organization
Now is a great time to join Redhorse Corporation. Redhorse specializes in developing and implementing creative strategies and solutions with private, state, and federal customers in the areas of cultural and environmental resources services, climate and energy change, information technology, and intelligence services. We are hiring creative, motivated, and talented people with a passion for doing what's right, what's smart, and what works.
Position Description
Redhorse Corporation has an opening for an Executive Administrative Assistant on a task with the Office of Energy Efficiency and Renewable Energy (EERE). The Executive Administrative Assistant will perform a variety of administrative functions to support the operations and specialized administrative support tasks of a non-routine and non-repetitive nature.
Position Requirements include but are not limited to:
- Coordinating administrative work within the secretarial and clerical support group.
- Managing multiple calendars and meeting rooms on Outlook
- Drafting and tracking correspondence.
- Extensive use of Microsoft Office 365 including:
- Excel: including creating, formatting, editing, tracking, etc.
- Word: including creating tables, write-protect information, formatting, editing, converting a document from PDF into Word, mail merge for small and large projects, etc.
- PowerPoint: development and editing
- Outlook: management of multiple calendars and mailboxes and responding to issues
- Performing timekeeping for federal employees.
- Assisting with meeting setup, including webinars and video conferences.
- Preparing reports and making recommendations for actions.
- Creating complex travel arrangements and vouchers as backup for travel desk in Concur.
- Performing project management duties, event planning, and, as assigned, other duties.
- Must have expertise in preparing various reports, making recommendations for actions.
- Ability to perform project management duties, event planning, office relocation planning and other duties as assigned
- Assist managers with assembly of briefing materials and presentations.
- Prepare travel authorizations and vouchers using the travel database. Process foreign national visitors’ paperwork into the foreign travel database.
- Assist a Technical Advisory Committee members with travel preparation and process expenses.
- Assist with the reviewing and editing correspondence, emails and other documents for grammatical errors and content flow.
- Delegate assignments among the leadership team at the direction of the Director.
- Maintain detailed schedule of tasks by using a spreadsheet or word document and facilitate their timely completion while adhering to strict deadlines.
- Monitor emails for priority deadlines and proactively assist with identifying and resolving problems that could impact project goals.
- Assist with the Council meetings by preparing agendas, taking meeting notes presentations and invitations.
- Possess the ability to decipher priority emails and briefly update the Director during time constraints. Prepare responses to emails and ensure confidentiality with sensitive information and documents.
- Monitoring projects and/or finances for members of assigned functional unite.
- Performing professional level tasks both formal and informal requiring independent judgement, initiative, and tact.
Requirements for Experience, Skills, Education and Credentials include:
- Bachelor’s degree from an accredited institution
- 10 years of experience
- Strong experience in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to write clear, concise, and grammatically correct communications.
- Experience in project coordination.
- Professional attitude, teaming skills, and strong communication skills.
- Exceptional attention to detail.
- Ability to follow directions without error.
- Excellent customer service.
- Self-motivated, pro-active, and able to multitask with little to no supervision or prompting.
- Ability to competently deal with frequently changing requirements.
Executive Order Requirement:
In accordance with Executive Order 14042 as a Federal Contractor Redhorse requires all U.S. new hires to be fully vaccinated for COVID-19 by December 8, 2021 or prior to the first date of employment, whichever is later. As required by the Executive Order, Redhorse will work in coordination with applicable contract agencies to consider requests for Reasonable Accommodations.
Redhorse Corporation shall, in its discretion, modify or adjust the position to meet Redhorse’s changing needs.
This job description is not a contract and may be adjusted as deemed appropriate in Redhorse’s sole discretion.
EOE/M/F/Vet/Disabled