Executive Administrative Assistant I (226 Days)
Posted Updated
- Coordinate the department's day-to-day functions to meet the objectives of the area, department, and District while serving as the executive assistant to the Assistant Superintendent.
- Serve as the liaison between the Assistant Superintendent and other departmental leadership, providing information and instruction relating to the department's daily operations.
- Organize and maintain routine office work, provide work direction for clerical staff and make arrangements for appointments, conferences, interviews, and travel.
- Perform administrative duties, including maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages, typing documents and correspondence, and ordering and maintaining supplies.
- Initiate, track, and submit all departmental bi-weekly and monthly payroll records.
- Generate requisitions for supplies and services as needed and assist with the budget preparation to meet District guidelines and goals, and maintain files on vendors, contracts, expenditures, payroll, and equipment distribution.
- Ensure the proper processing of all district forms and adherence to District Policy.
- Provide regular feedback to the Assistant Superintendent regarding the status of projects needs/concerns of department heads.
- Foster a collaborative working and learning environment.
- Engage in on site collaboration/interaction with department leadership, team members, customers, and stakeholders, ensuring effective communication and coordination across all organizational levels.