Executive Administrative Assistant

Are you ready to make an impact in a global financial powerhouse? At J.P. Morgan Asset & Wealth Management, we offer you the opportunity to work alongside top-tier professionals in the EMEA Private Bank Team. As an Executive Administrative Assistant, you'll play a crucial role in supporting our Portfolio Managers and Analysts. This is your chance to thrive in a dynamic, fast-paced environment and contribute to our success. Join us and be part of a team that values collaboration and excellence.

As an Executive Administrative Assistant in Asset & Wealth Management Team, you will support our investment professionals with essential administrative tasks. You will work closely with a team of Executive Assistants to ensure smooth operations and effective communication. This role offers you the opportunity to develop your skills in a collaborative and high-energy setting. We value your proactive approach and ability to adapt to changing demands.

Job Responsibilities:

• Manage team members' diaries, acting as a gatekeeper and main contact for inquiries.
• Coordinate complex travel arrangements in line with restrictive guidelines.
• Organize logistics for external visitors and company/broker meetings.
• Reconcile and process expenses and invoices efficiently.
• Flag issues and ensure deadlines are met.
• Handle technology requests through in-house systems.
• Support visitors in Edinburgh office.
• Onboard new employees and liaise with facility staff.
• Provide coverage for other team members when needed.
• Stay updated with audit and compliance guidelines globally.

Required Qualifications, Capabilities, and Skills:

• Extensive experience as an administrative assistant supporting high-profile stakeholders.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent interpersonal skills for building relationships.
• Strong written and verbal communication skills.
• Proactive approach with flexibility to adapt to changing demands.
• High levels of confidentiality and discretion.
• Resourceful team player with a proactive approach within the assistant community.
• Ability to remain calm under pressure.
• Proficiency in Microsoft Office and Concur.

Preferred Qualifications, Capabilities, and Skills:

• Experience in a financial services environment.
• Familiarity with global business operations.
• Knowledge of audit and compliance processes.
• Experience with onboarding processes.
• Ability to work collaboratively in a team setting.
• Strong problem-solving skills.
• Experience managing complex travel arrangements.