Executive Administrator
The Executive Administrator acts as an extension of the CEO in managing priorities, projects, and executive execution. This role filters information before it reaches the CEO, ensuring decisions are based on complete and organized information. This role protects the CEO’s time by ensuring only strategic decisions require executive attention.This role focuses on handling confidential information with professionalism and discretion. The ideal candidate is highly organized, proactive, adaptable, and thrives in a fast-paced, high-growth environment.
Key Responsibilities:
● Reviews documents, proposals, reports, and presentations before they reach the CEO
● Present recommendations, risks, and key considerations, not just information
● Identify missing information and coordinate completion before executive review
● Protect the CEO’s time by filtering requests, meetings, interruptions, and competing priorities
● Lead executive level strategic initiatives from planning through completion
● Remove project roadblocks before they require CEO involvement
● Communicate commitments and deadlines between CEO and leadership team
● Communicate progress between CEO and leadership team
● Prepare concise decision briefs
● Continuously improve executive work flow and systems
● Exercise independent judgment within defined authority and resolve issues before escalation
● Think proactively by identifying problems before they become urgent
● Conduct preliminary research, gather supporting data, and prepare recommendations before projects are presented to the CEO for review or approval.
● Manage the CEO's calendar, travel, meetings, and daily priorities to maximize efficiency and focus.
● Screen, prioritize, and respond to requests on behalf of the CEO when appropriate
● Serve as the primary point of contact for executive scheduling and internal communication
● Prepare and draft executive level communication, meeting agendas, presentations, and reports
● .Own executives strategic initiatives and ensure timely execution across departments
● Coordinate leadership meetings, executive offsites, and company events.
● Ensure projects have completed all required reviews, documentation, and stakeholder approvals before escalating to the CEO
● Maintain confidential records, documents, and sensitive business information
● Partner with department leaders to gather updates, monitor progress, and follow up on executive initiatives
● Continuously improve executive workflows, communication systems, and operational efficiency
● Lead special projects and operational initiatives on behalf of CEO
Salary DOE
Full-time, hybrid after initial onboarding period